GL Data Access Sets

Description:

Master data report showing ledger security. Listing of all GL data access sets and the ledgers or ledger sets that each access set can access.

Parameters

Access Set

Used tables

gl_access_sets_v, gl_access_set_norm_assign, gl_ledger_set_norm_assign_v, gl_ledgers

Dependencies

If you would like to try one of these Oracle EBS SQLs without having Blitz Report installed, note that some of the reports require functions from utility package xxen_util.

Example Report

GL Data Access Sets 12-Apr-2019 022216.xlsx

Report SQL

www.enginatics.com/reports/gl-data-access-sets/

Blitz Report™ import options

GL_Data_Access_Sets.xml

GL Data Access Sets - Case Study & Technical Analysis

Executive Summary

The GL Data Access Sets report analyzes the security configuration of the General Ledger, specifically focusing on Data Access Sets. It details which ledgers and ledger sets are accessible to specific users or responsibilities, ensuring proper segregation of duties and data security. This report is a key component of system administration and internal audit workflows, providing visibility into “who can see what” within the financial system.

Business Use Cases

Security Audit: Verifies that users only have access to the ledgers relevant to their role (e.g., ensuring US users access only US ledgers and cannot view or post to European ledgers).
System Administration: Assists in troubleshooting “access denied” issues or empty reports by confirming the active Data Access Set configuration for a specific responsibility.
Compliance Reporting: Documents data access controls for SOX (Sarbanes-Oxley) or internal audit requirements, proving that financial data is protected from unauthorized access.
Implementation Verification: Validates that the complex hierarchy of Ledgers and Ledger Sets has been correctly mapped to Data Access Sets during system setup.

Technical Analysis

Core Tables

GL_ACCESS_SETS: Defines the header information for a data access set (Name, Security Code, Chart of Accounts ID).
GL_ACCESS_SET_ASSIGNMENTS: Maps the Data Access Set to specific Ledgers or Ledger Sets.
GL_LEDGERS: Stores details about the ledgers themselves.
GL_LEDGER_SET_NORM_ASSIGN_V: A view that helps resolve the flattened list of ledgers contained within a Ledger Set.

Key Joins & Logic

Access Mapping: The query joins GL_ACCESS_SETS to GL_ACCESS_SET_ASSIGNMENTS to find the scope of access.
Ledger Resolution: It links to GL_LEDGERS to retrieve the names of the accessible entities.
Hierarchy Flattening: A Data Access Set can grant access to a “Ledger Set” (a group of ledgers). The report logic often needs to expand this Ledger Set to list the individual underlying ledgers to provide a complete picture of access.
Privilege Check: The report distinguishes between READ_ONLY and READ_WRITE privileges, which is stored in the assignment table.

Key Parameters

Access Set Name: The specific data access set to analyze.
Ledger Name: Filter to see which access sets provide access to a specific ledger.

Oracle E-Business Suite Reporting Library

We provide an open source Oracle EBS SQLs as a part of operational and project implementation support toolkits for rapid Excel reports generation.

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