AP Invoice Payments

Description:

Supplier invoice payment details. There can be multiple payments per invoice and one document/check can be used to pay different payments and invoices. To allow reconciling payment with invoices and checks, invoice and check level amounts are shown on the last payment record only and are blank for multiple/duplicate records.

Parameters

Ledger, Operating Unit, Payment Date From, Payment Date To, Accounting Date From, Accounting Date To, Supplier, Supplier Number, Supplier Site, Invoice Number, Check Number, Check State

Used tables

iby_payment_profiles, gl_je_batches

Dependencies

If you would like to try one of these Oracle EBS SQLs without having Blitz Report installed, note that some of the reports require functions from utility package xxen_util.

Example Report

AP Invoice Payments 22-Aug-2020 224831.xlsx

Report SQL

www.enginatics.com/reports/ap-invoice-payments/

Blitz Report™ import options

AP_Invoice_Payments.xml

Case Study & Technical Analysis: AP Invoice Payments Report

Executive Summary

The AP Invoice Payments Report provides a detailed operational view of supplier payments within Oracle Payables. It is designed to facilitate the reconciliation of invoices against payments and checks, ensuring financial accuracy and transparency. By listing multiple payments per invoice and handling complex scenarios where a single check pays multiple invoices, this report is an essential tool for Accounts Payable and Treasury departments.

Business Challenge

Managing supplier payments involves several challenges:

Reconciliation Complexity: Matching individual invoices to consolidated payments (one check paying multiple invoices) can be tedious and error-prone.
Payment Visibility: Determining the exact status of a payment (e.g., issued, cleared, voided) often requires navigating multiple screens.
Duplicate Data: Standard reports may duplicate check amounts when listing multiple invoices per check, leading to incorrect totals if not carefully handled.
Audit Requirements: Auditors frequently request detailed listings of payments to verify authorization and accuracy.

The Solution

The AP Invoice Payments Report addresses these challenges by providing a structured, flat-file view of the payment process.

Consolidated View: It links invoices to their respective payments, showing the relationship clearly.
Smart Totals: To prevent double-counting, invoice and check level amounts are displayed only on the last payment record for a given group, leaving duplicate records blank. This feature simplifies pivot table analysis and summation.
Status Tracking: The report includes the check state, allowing users to filter for cleared, voided, or issued payments.
Flexible Filtering: Users can search by date ranges, supplier, or specific document numbers to quickly locate transactions.

Technical Architecture (High Level)

The report is built on the core Payables payment tables, ensuring data integrity and performance.

Primary Tables

AP_INVOICES_ALL: Contains the invoice header information.
AP_INVOICE_PAYMENTS_ALL: The intersection table linking invoices to payments.
AP_CHECKS_ALL: Stores the physical payment document (check/EFT) details.
IBY_PAYMENT_PROFILES: (R12) Provides details on the payment method and profile used.
AP_SUPPLIERS & AP_SUPPLIER_SITES_ALL: Supplier master data.
GL_JE_BATCHES: Links payments to General Ledger journal entries for accounting reconciliation.

Logical Relationships

Invoice to Payment: AP_INVOICES_ALL joins to AP_INVOICE_PAYMENTS_ALL on INVOICE_ID.
Payment to Check: AP_INVOICE_PAYMENTS_ALL joins to AP_CHECKS_ALL on CHECK_ID.
Payment Method: AP_CHECKS_ALL links to IBY_PAYMENT_PROFILES to identify the payment instrument.
Accounting: The payment accounting events are linked to GL via GL_JE_BATCHES (likely through XLA tables in R12, though the high-level view simplifies this).

Parameters & Filtering

The report supports a wide range of parameters for targeted analysis:

Ledger & Operating Unit: Essential for multi-org reporting.
Date Ranges: “Payment Date” and “Accounting Date” filters allow for period-based reporting.
Supplier Filters: “Supplier”, “Supplier Number”, and “Site” allow for vendor-specific analysis.
Document Filters: “Invoice Number” and “Check Number” enable quick lookups of specific transactions.
Check State: Filters by the status of the payment (e.g., Negotiable, Voided, Cleared).

Performance & Optimization

Smart Aggregation: The logic to show amounts only on the last record is likely handled within the SQL query (using analytic functions like ROW_NUMBER() or LAST_VALUE()), avoiding post-processing overhead.
Indexed Access: Filtering by CHECK_DATE, CHECK_ID, or VENDOR_ID utilizes standard Oracle indexes for efficient retrieval.
Direct SQL: Bypasses XML parsing for rapid generation of large datasets.

FAQ

Q: Why are some amount fields blank? A: To avoid double-counting totals when a single check pays multiple invoices, the report logic displays the check amount only on the last record of the group.

Q: Can I see voided payments? A: Yes, use the “Check State” parameter to filter for ‘Voided’ payments.

Q: Does this report show electronic payments? A: Yes, it includes all payment methods (Check, EFT, Wire, etc.) recorded in Oracle Payables.

Oracle E-Business Suite Reporting Library

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Alert	CRM Foundation
ALR Alerts	JTF Grid Datasources
Contracts Core	Lease and Finance Management
OKC Contract Lines Summary	OKL Termination Quotes
Payments	Process Manufacturing Inventory
IBY Payment Process Request Details	GMI Cycle Count Forms
Public Sector Financials	Shipping Execution
PSA Budgetary Control Transactions	WSH Shipping/Delivery Transactions
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CE Bank Account Balances CE Bank Branches CE Bank Statement Import Execution CE Bank Statement and Reconciliation CE Bank Transaction Codes Listing CE Cash in Transit CE Cleared Transactions CE General Ledger Cash Account Usage CE General Ledger Reconciliation CE Transactions Available for Reconciliation	CST AP and PO Accrual Reconciliation CST COGS Revenue Matching CST Cost Groups CST Detailed Item Cost CST Inventory Value - Multi-Organization (Element Costs) 11i CST Inventory Value - Multi-Organization (Item Costs) CST Inventory Value Report - by Subinventory (Item Cost) CST Item Cost Reports CST Miscellaneous Accrual Reconciliation CST Period Close Subinventory Value CST Period Close Subinventory Value Summary CST Periodic Inventory Value CST Supply Chain Indented Bills of Material Cost CST Uninvoiced Receipts
Purchasing	Discoverer
PO Approval Assignments PO Approval Groups PO Approved Supplier List PO Cancelled Purchase Orders PO Cancelled Requisitions PO Document Types PO Headers PO Headers 11i PO Headers and Lines PO Headers and Lines 11i PO Internal Requisitions and Sales Orders PO Internal Requisitions/Deliveries Discrepancy PO Invoice Price Variance PO Purchase Price Variance PO Purchase Requisitions with PO Details	DIS Access Privileges DIS Business Areas DIS Discoverer and Blitz Report Users DIS End User Layers DIS Folders, Business Areas, Items and LOVs DIS Import Performance DIS Items, Folders and Formulas DIS Migration identify missing EulConditions DIS Users DIS Workbook Export Script DIS Workbook Import Validation DIS Workbook Owner Export Script DIS Workbooks, Folders, Items and LOVs DIS Worksheet Execution History DIS Worksheet Execution Summary DIS Worksheet SQLs
Assets	Payables
FA Additions By Source FA Asset Additions FA Asset Book Details FA Asset Book Details 11i FA Asset Cost FA Asset Impairments FA Asset Inventory FA Asset Inventory Report FA Asset Reclassification FA Asset Register FA Asset Retirements FA Asset Summary (Germany) FA CIP Cost FA Cost Adjustments FA Depreciation Projection FA Depreciation Reserve FA Journal Entry Reserve Ledger FA Revaluation Reserve FA Tax Reserve Ledger	AP 1099 Payments AP Accounted Invoice Aging AP Cash Requirement AP DPIVA Export LSNA AP Expenses AP Final Payment Register 11i AP Intercompany Invoice Details AP Invoice Approval Status AP Invoice Audit Listing AP Invoice Payments AP Invoice Payments 11i AP Invoice on Hold AP Invoice on Hold 11i AP Invoices and Lines AP Invoices and Lines 11i AP Invoices with PO, Intercompany and SLA Details AP Matched and Modified Receipts AP Negative Supplier Balance AP Open Balances Revaluation AP Open Items Revaluation AP Posted Invoice Register AP Posted Payment Register AP Preliminary Payment Register 11i AP Supplier Statement AP Suppliers AP Suppliers 11i AP Suppliers Revenue Summary AP Suppliers Revenue Summary 11i AP Trial Balance AP Trial Balance Report Definitions
Receivables	General Ledger
AR Adjustment Register AR Aging AR Aging Buckets and Interest Tiers Setup AR Applied Receipts AR Autoinvoice Interface Summary AR Customer Credit Limits AR Customer Credit Snapshot AR Customer Open Balances Period Lookback AR Customer Statement AR Customers and Sites AR Disputed Invoice AR European Sales Listing AR Incomplete Transactions AR Miscellaneous Receipts AR Miscellaneous Receipts 11i AR Open Balances Revaluation AR Open Items Revaluation AR Past Due Invoice AR Payment Terms AR Receipt Register AR Sales Journal By Customer AR Transaction Register AR Transaction Types AR Transactions and Lines AR Transactions and Lines 11i AR Transactions and Payments AR Transactions and Payments 11i AR Unaccounted Transaction Sweep AR Unapplied Receipts Register AR to GL Reconciliation	GL Account Analysis GL Account Analysis (Distributions) GL Account Analysis (Distributions) 11g GL Account Analysis (Drilldown) GL Account Analysis (Drilldown) (with inventory and WIP) GL Account Analysis 11g GL Account Analysis 11i GL Balance GL Balance (pivot) GL Balance by Account Hierarchy GL Code Combinations GL Daily Rates GL Data Access Sets GL FSG Reports GL FSG Row Orders GL Financial Statement and Drilldown (FSG) GL Header Categories Summary GL Journals GL Journals (Drilldown) GL Journals (Drilldown) 11g GL Journals 11i GL Ledger Sets GL Ledgers and Legal Entities GL Ledgers and Organizations GL Oracle FSG Converter GL Oracle FSG Converter 11g GL Period Status GL Periods GL Summary Templates GL Trial Balance - Detail GL effective vs accounting vs period start and end date comparison
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