AP Invoices with PO, Intercompany and SLA Details

Description:

AP Invoices with PO, Intercompany and SLA Details

Parameters

Ledger, Operating Unit, Invoice Date From, Invoice Date To, Accounting Date From, Accounting Date To, Supplier, Supplier Site, Invoice Source, Invoice Number, Exlude Invoice Line Types, Exlude Invoice Dist Types, Include Discarded Invoice Lines, Display Item Category Set, Show AP SLA Accounting, Show INV SLA Accounting, Show Intercompany Details

Used tables

po_req_distributions_all, po_requisition_lines_all, po_requisition_headers_all, po_distributions_all, po_line_locations_all, po_lines_all, po_headers_all, po_releases_all, po_line_types_v, mtl_units_of_measure, mtl_parameters, hr_all_organization_units_vl, financials_system_params_all, mtl_system_items_vl, rcv_transactions, rcv_shipment_headers, mtl_item_categories_v, ap_inv, po

Categories

Enginatics

Dependencies

If you would like to try one of these Oracle EBS SQLs without having Blitz Report installed, note that some of the reports require functions from utility package xxen_util.

Example Report

None

Report SQL

www.enginatics.com/reports/ap-invoices-with-po-intercompany-and-sla-details/

Blitz Report™ import options

AP_Invoices_with_PO_Intercompany_and_SLA_Details.xml

Case Study & Technical Analysis: AP Invoices with PO, Intercompany and SLA Details

1. Executive Summary

Business Problem

In the Oracle E-Business Suite “Procure-to-Pay” (P2P) cycle, data is often siloed across multiple modules: Purchasing, Receiving, Payables, and Subledger Accounting (SLA). Standard reports typically focus on one area (e.g., “Invoice Register” or “Purchase Order Detail”), making it difficult for Finance and Procurement teams to:

• Trace Lineage: Easily link an invoice back to the original Requisition and Receipt to validate 3-way matching.
• Reconcile Accounting: Verify that the AP Invoice distribution accounts match the final SLA journal entries posted to the General Ledger.
• Analyze Intercompany: Isolate and reconcile intercompany transactions which often have complex accounting flows.

Solution Overview

The AP Invoices with PO, Intercompany and SLA Details report serves as a comprehensive P2P analysis tool. It bridges the gap between modules by joining AP Invoice data directly with upstream Purchasing/Receiving records and downstream SLA accounting entries. This “horizontal” view allows users to audit the entire lifecycle of a transaction in a single row, ensuring data integrity and simplifying month-end reconciliation.

Key Benefits

• Full P2P Visibility: See the Requisition Number, PO Number, Receipt Number, and Invoice Number side-by-side.
• SLA Reconciliation: Optional inclusion of Subledger Accounting data allows for detailed reconciliation between AP Distributions and GL Journals.
• Intercompany Focus: Dedicated logic to identify and report on Intercompany transactions, aiding in elimination and reconciliation processes.
• Flexible Granularity: Parameters allow users to toggle detail levels (e.g., “Show AP SLA Accounting”), optimizing performance and relevance.

2. Technical Analysis

Core Tables and Views

The report navigates the complex P2P schema, primarily anchoring on Payables and linking outwards:

• AP_INVOICES_ALL / AP_INVOICE_LINES_ALL / AP_INVOICE_DISTRIBUTIONS_ALL: The core Payables tables containing invoice header, line, and accounting distribution data.
• PO_HEADERS_ALL / PO_LINES_ALL / PO_DISTRIBUTIONS_ALL: Purchasing tables linked via PO_DISTRIBUTION_ID to show the source order.
• PO_REQUISITION_HEADERS_ALL / PO_REQ_DISTRIBUTIONS_ALL: Requisition tables linked to the PO to show the initial request.
• RCV_TRANSACTIONS / RCV_SHIPMENT_HEADERS: Receiving tables linked to show proof of delivery (Receipts).
• XLA_AE_HEADERS / XLA_AE_LINES: Subledger Accounting tables (conditionally joined) to show the final debits and credits sent to GL.
• GL_CODE_COMBINATIONS: For resolving account segment values.

SQL Logic and Data Flow

The query likely starts with AP_INVOICE_DISTRIBUTIONS_ALL (or Lines) as the grain, as this is the lowest level of detail that links to both PO Distributions and SLA.

• Left Outer Joins: Used extensively for PO and Receipt tables, ensuring that “Non-PO” invoices (like expense reports or direct entry) are still reported, just with blank PO columns.
• Conditional Logic (SLA): The “Show AP SLA Accounting” parameter likely controls a dynamic join or a UNION branch that brings in XLA tables. This is a critical performance feature, as joining to SLA tables significantly increases row count and query cost.
• Intercompany Logic: Specific filters or columns are derived to flag transactions where the balancing segment of the liability account differs from the expense account, or based on specific Intercompany transaction types.

Integration Points

• Purchasing: Validates price variances by comparing Invoice Unit Price vs. PO Unit Price.
• Inventory/Receiving: Validates quantity variances by comparing Billed Quantity vs. Received Quantity.
• General Ledger: Provides the “Accounting Date” and final GL accounts.

3. Functional Capabilities

Parameters & Filtering

• Date Ranges: Filter by Invoice Date (operational) or Accounting Date (financial/period close).
• Supplier/Site: Target specific vendors for audit.
• Show Flags:
  • Show AP SLA Accounting: Enables the join to XLA tables for deep accounting analysis.
  • Show Intercompany Details: Adds columns relevant to intercompany reconciliation.
  • Include Discarded Invoice Lines: Allows filtering out cancelled/discarded lines for a cleaner view of “Net” liability.

Performance & Optimization

• On-Demand Joins: By making the SLA and Intercompany sections optional via parameters, the report avoids scanning massive tables (XLA_AE_LINES) when users only need operational AP/PO data.
• Indexed Columns: Filtering on Accounting Date and Org_ID leverages standard Oracle indexes for fast retrieval.

4. FAQ

Q: Why are the PO and Receipt columns blank for some rows? A: These are likely “Non-PO” invoices, such as manual expense entries or direct invoices that were not matched to a Purchase Order.

Q: Why do I see multiple rows for the same Invoice Line? A: If “Show AP SLA Accounting” is enabled, a single invoice distribution may result in multiple SLA journal lines (e.g., liability, expense, tax, variance), causing the row to split.

Q: How does this report help with Accrual Reconciliation? A: By showing the PO_DISTRIBUTION_ID and the ACCRUAL_ACCOUNT, you can match the AP entry against the PO Receipt accrual to identify discrepancies in the “AP/PO Accrual Reconciliation” process.

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ALR Alerts	JTF Grid Datasources
Contracts Core	Lease and Finance Management
OKC Contract Lines Summary	OKL Termination Quotes
Payments	Process Manufacturing Inventory
IBY Payment Process Request Details	GMI Cycle Count Forms
Public Sector Financials	Shipping Execution
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Order Management	Work in Process
ONT Cancelled Orders ONT Order Holds ONT Orders ONT Orders and Lines ONT Recurring Billing Plan ONT System Parameters ONT Transaction Types Listing ONT Transaction Types and Line WF Processes	WIP Account Distribution WIP Discrete Job Shortage WIP Entities WIP Entities Summary WIP Outside Processing WIP Required Components WIP Value WIP Value Summary
Cash Management	Cost Management
CE Bank Account Balances CE Bank Branches CE Bank Statement Import Execution CE Bank Statement and Reconciliation CE Bank Transaction Codes Listing CE Cash in Transit CE Cleared Transactions CE General Ledger Cash Account Usage CE General Ledger Reconciliation CE Transactions Available for Reconciliation	CST AP and PO Accrual Reconciliation CST COGS Revenue Matching CST Cost Groups CST Detailed Item Cost CST Inventory Value - Multi-Organization (Element Costs) 11i CST Inventory Value - Multi-Organization (Item Costs) CST Inventory Value Report - by Subinventory (Item Cost) CST Item Cost Reports CST Miscellaneous Accrual Reconciliation CST Period Close Subinventory Value CST Period Close Subinventory Value Summary CST Periodic Inventory Value CST Supply Chain Indented Bills of Material Cost CST Uninvoiced Receipts
Purchasing	Discoverer
PO Approval Assignments PO Approval Groups PO Approved Supplier List PO Cancelled Purchase Orders PO Cancelled Requisitions PO Document Types PO Headers PO Headers 11i PO Headers and Lines PO Headers and Lines 11i PO Internal Requisitions and Sales Orders PO Internal Requisitions/Deliveries Discrepancy PO Invoice Price Variance PO Purchase Price Variance PO Purchase Requisitions with PO Details	DIS Access Privileges DIS Business Areas DIS Discoverer and Blitz Report Users DIS End User Layers DIS Folders, Business Areas, Items and LOVs DIS Import Performance DIS Items, Folders and Formulas DIS Migration identify missing EulConditions DIS Users DIS Workbook Export Script DIS Workbook Import Validation DIS Workbook Owner Export Script DIS Workbooks, Folders, Items and LOVs DIS Worksheet Execution History DIS Worksheet Execution Summary DIS Worksheet SQLs
Assets	Payables
FA Additions By Source FA Asset Additions FA Asset Book Details FA Asset Book Details 11i FA Asset Cost FA Asset Impairments FA Asset Inventory FA Asset Inventory Report FA Asset Reclassification FA Asset Register FA Asset Retirements FA Asset Summary (Germany) FA CIP Cost FA Cost Adjustments FA Depreciation Projection FA Depreciation Reserve FA Journal Entry Reserve Ledger FA Revaluation Reserve FA Tax Reserve Ledger	AP 1099 Payments AP Accounted Invoice Aging AP Cash Requirement AP DPIVA Export LSNA AP Expenses AP Final Payment Register 11i AP Intercompany Invoice Details AP Invoice Approval Status AP Invoice Audit Listing AP Invoice Payments AP Invoice Payments 11i AP Invoice on Hold AP Invoice on Hold 11i AP Invoices and Lines AP Invoices and Lines 11i AP Invoices with PO, Intercompany and SLA Details AP Matched and Modified Receipts AP Negative Supplier Balance AP Open Balances Revaluation AP Open Items Revaluation AP Posted Invoice Register AP Posted Payment Register AP Preliminary Payment Register 11i AP Supplier Statement AP Suppliers AP Suppliers 11i AP Suppliers Revenue Summary AP Suppliers Revenue Summary 11i AP Trial Balance AP Trial Balance Report Definitions
Receivables	General Ledger
AR Adjustment Register AR Aging AR Aging Buckets and Interest Tiers Setup AR Applied Receipts AR Autoinvoice Interface Summary AR Customer Credit Limits AR Customer Credit Snapshot AR Customer Open Balances Period Lookback AR Customer Statement AR Customers and Sites AR Disputed Invoice AR European Sales Listing AR Incomplete Transactions AR Miscellaneous Receipts AR Miscellaneous Receipts 11i AR Open Balances Revaluation AR Open Items Revaluation AR Past Due Invoice AR Payment Terms AR Receipt Register AR Sales Journal By Customer AR Transaction Register AR Transaction Types AR Transactions and Lines AR Transactions and Lines 11i AR Transactions and Payments AR Transactions and Payments 11i AR Unaccounted Transaction Sweep AR Unapplied Receipts Register AR to GL Reconciliation	GL Account Analysis GL Account Analysis (Distributions) GL Account Analysis (Distributions) 11g GL Account Analysis (Drilldown) GL Account Analysis (Drilldown) (with inventory and WIP) GL Account Analysis 11g GL Account Analysis 11i GL Balance GL Balance (pivot) GL Balance by Account Hierarchy GL Code Combinations GL Daily Rates GL Data Access Sets GL FSG Reports GL FSG Row Orders GL Financial Statement and Drilldown (FSG) GL Header Categories Summary GL Journals GL Journals (Drilldown) GL Journals (Drilldown) 11g GL Journals 11i GL Ledger Sets GL Ledgers and Legal Entities GL Ledgers and Organizations GL Oracle FSG Converter GL Oracle FSG Converter 11g GL Period Status GL Periods GL Summary Templates GL Trial Balance - Detail GL effective vs accounting vs period start and end date comparison
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