AP Matched and Modified Receipts

Description:

Imported from BI Publisher Description: Matched and Modified Receipts Report Application: Payables Source: Matched and Modified Receipts Report (XML) - Not Supported: Reserved For Future Use Short Name: APXMTMRR_XML DB package: AP_APXMTMRR_XMLP_PKG

Parameters

Operating Unit, Supplier Name, Supplier Site, Receipt Modify Date From, Receipt Modify Date To, Invoice Status

Used tables

ap_invoices_all, ap_invoice_lines_all, po_vendors, po_vendor_sites_all, po_headers_all, rcv_shipment_headers, rcv_shipment_lines, rcv_transactions, ap_lookup_codes, hr_all_organization_units_vl, mo_glob_org_access_tmp, dual

Dependencies

If you would like to try one of these Oracle EBS SQLs without having Blitz Report installed, note that some of the reports require functions from utility package xxen_util.

Example Report

AP Matched and Modified Receipts 16-Jul-2024 081411.xlsx

Report SQL

www.enginatics.com/reports/ap-matched-and-modified-receipts/

Blitz Report™ import options

AP_Matched_and_Modified_Receipts.xml

Case Study & Technical Analysis: AP Matched and Modified Receipts

1. Executive Summary

Business Problem

In a high-volume Accounts Payable environment, the “Three-Way Match” (PO, Receipt, Invoice) is the gold standard for control. However, operational reality often complicates this: warehouse staff may adjust a receipt (e.g., correct a quantity error or process a return) after the AP team has already matched an invoice to that receipt. This sequence of events creates “Matched and Modified” exceptions, leading to:

Invoice Holds: Invoices suddenly reverting to “Quantity Variance” holds.
Accrual Imbalances: The General Ledger accrual account remaining open because the receipt and invoice no longer net to zero.
Overpayment Risk: Paying for goods that were subsequently returned or adjusted down.

Solution Overview

The AP Matched and Modified Receipts report is a specialized audit tool designed to detect these specific timing conflicts. It identifies receipts that have been matched to an AP invoice but were subsequently modified within a specified date range. This allows the AP and Purchasing departments to proactively identify discrepancies before they become month-end reconciliation nightmares.

Key Benefits

Proactive Variance Detection: Catch receipt changes that impact already-processed invoices.
Hold Resolution: Quickly identify the root cause of “Qty Rec” holds that appear on previously valid invoices.
Vendor Compliance: Monitor suppliers or internal processes that frequently require retroactive receipt adjustments.

2. Technical Analysis

Core Tables and Views

The report relies on the intersection of Payables and Receiving history:

AP_INVOICES_ALL / AP_INVOICE_LINES_ALL: Identifies the invoice and the specific line matched to a receipt (MATCH_TYPE = ‘ITEM_TO_RECEIPT’).
RCV_TRANSACTIONS: The source of truth for receipt history. It tracks the original receipt (TRANSACTION_TYPE = ‘RECEIVE’) and any subsequent corrections or returns (CORRECT, RETURN TO VENDOR).
RCV_SHIPMENT_HEADERS / RCV_SHIPMENT_LINES: Provides context about the shipment and receipt numbers.
PO_VENDORS: Supplier master data.

SQL Logic and Data Flow

The logic focuses on the temporal relationship between the Invoice Match and the Receipt Modification.

Match Identification: The query selects invoice lines where RCV_TRANSACTION_ID is populated, establishing the link to Receiving.
Modification Filter: It filters for RCV_TRANSACTIONS (or related history tables) where the LAST_UPDATE_DATE falls within the user-specified “Receipt Modify Date” range.
Status Check: It often includes logic to check the current status of the invoice (AP_INVOICES_ALL.STATUS) to prioritize those that are currently blocked or require re-validation.

Integration Points

Inventory/Receiving: This report is essentially a quality control check on the Receiving process.
Payables: It directly impacts the “Invoice Validation” workflow.

3. Functional Capabilities

Parameters & Filtering

Receipt Modify Date From/To: The primary filter. Users should run this for the current period to catch recent changes.
Supplier Name: Filter for specific vendors known for shipping errors or returns.
Invoice Status: Allows users to focus on ‘Validated’ invoices (which might need to be cancelled/adjusted) or ‘Needs Revalidation’ invoices (which are already on hold).

Performance & Optimization

Date-Driven: By filtering on modification dates, the report limits the dataset to active operational windows, ensuring fast execution even in databases with millions of historical receipts.

4. FAQ

Q: What constitutes a “Modified” receipt? A: A modification includes any transaction that alters the net quantity received, such as a “Correction” (positive or negative) or a “Return to Vendor” transaction that occurs after the initial receipt.

Q: Why does the report show invoices that are already paid? A: If a receipt is modified after payment (e.g., a late return), the invoice will still appear. This is critical, as it indicates a potential overpayment that requires a Debit Memo to recover funds.

Q: Does this report fix the data? A: No, it is a reporting tool only. Correcting the issue usually involves issuing a Credit/Debit memo in AP or correcting the receipt in Inventory, depending on the physical reality of the goods.

Oracle E-Business Suite Reporting Library

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Alert	CRM Foundation
ALR Alerts	JTF Grid Datasources
Contracts Core	Lease and Finance Management
OKC Contract Lines Summary	OKL Termination Quotes
Payments	Process Manufacturing Inventory
IBY Payment Process Request Details	GMI Cycle Count Forms
Public Sector Financials	Shipping Execution
PSA Budgetary Control Transactions	WSH Shipping/Delivery Transactions
Warehouse Management	XML Publisher
WMS Control Board Tasks	XDO Publisher Data Definitions
Capacity	Legal Entity Configurator
CRP Available Resources CRP Resource Plan	XLE Establishment and Legal Entity Associations XLE Legal Entities
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OKS Service Contracts Billing History OKS Service Contracts Billing Schedule	AD Applied Patches AD Applied Patches 11i AD Applied Patches R12.2
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Property Manager	Advanced Supply Chain Planning
PN GL Reconciliation PN Generate Lease Analysis PN Generate Lease Details PN Generate Portfolio Detail PN Generate Portfolio Summary	MSC Exceptions MSC Horizontal Plan MSC Pegging Hierarchy MSC Pegging Hierarchy 11i MSC Plan Orders MSC Vertical Plan
E-Business Tax	Projects
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Order Management	Work in Process
ONT Cancelled Orders ONT Order Holds ONT Orders ONT Orders and Lines ONT Recurring Billing Plan ONT System Parameters ONT Transaction Types Listing ONT Transaction Types and Line WF Processes	WIP Account Distribution WIP Discrete Job Shortage WIP Entities WIP Entities Summary WIP Outside Processing WIP Required Components WIP Value WIP Value Summary
Cash Management	Cost Management
CE Bank Account Balances CE Bank Branches CE Bank Statement Import Execution CE Bank Statement and Reconciliation CE Bank Transaction Codes Listing CE Cash in Transit CE Cleared Transactions CE General Ledger Cash Account Usage CE General Ledger Reconciliation CE Transactions Available for Reconciliation	CST AP and PO Accrual Reconciliation CST COGS Revenue Matching CST Cost Groups CST Detailed Item Cost CST Inventory Value - Multi-Organization (Element Costs) 11i CST Inventory Value - Multi-Organization (Item Costs) CST Inventory Value Report - by Subinventory (Item Cost) CST Item Cost Reports CST Miscellaneous Accrual Reconciliation CST Period Close Subinventory Value CST Period Close Subinventory Value Summary CST Periodic Inventory Value CST Supply Chain Indented Bills of Material Cost CST Uninvoiced Receipts
Purchasing	Discoverer
PO Approval Assignments PO Approval Groups PO Approved Supplier List PO Cancelled Purchase Orders PO Cancelled Requisitions PO Document Types PO Headers PO Headers 11i PO Headers and Lines PO Headers and Lines 11i PO Internal Requisitions and Sales Orders PO Internal Requisitions/Deliveries Discrepancy PO Invoice Price Variance PO Purchase Price Variance PO Purchase Requisitions with PO Details	DIS Access Privileges DIS Business Areas DIS Discoverer and Blitz Report Users DIS End User Layers DIS Folders, Business Areas, Items and LOVs DIS Import Performance DIS Items, Folders and Formulas DIS Migration identify missing EulConditions DIS Users DIS Workbook Export Script DIS Workbook Import Validation DIS Workbook Owner Export Script DIS Workbooks, Folders, Items and LOVs DIS Worksheet Execution History DIS Worksheet Execution Summary DIS Worksheet SQLs
Assets	Payables
FA Additions By Source FA Asset Additions FA Asset Book Details FA Asset Book Details 11i FA Asset Cost FA Asset Impairments FA Asset Inventory FA Asset Inventory Report FA Asset Reclassification FA Asset Register FA Asset Retirements FA Asset Summary (Germany) FA CIP Cost FA Cost Adjustments FA Depreciation Projection FA Depreciation Reserve FA Journal Entry Reserve Ledger FA Revaluation Reserve FA Tax Reserve Ledger	AP 1099 Payments AP Accounted Invoice Aging AP Cash Requirement AP DPIVA Export LSNA AP Expenses AP Final Payment Register 11i AP Intercompany Invoice Details AP Invoice Approval Status AP Invoice Audit Listing AP Invoice Payments AP Invoice Payments 11i AP Invoice on Hold AP Invoice on Hold 11i AP Invoices and Lines AP Invoices and Lines 11i AP Invoices with PO, Intercompany and SLA Details AP Matched and Modified Receipts AP Negative Supplier Balance AP Open Balances Revaluation AP Open Items Revaluation AP Posted Invoice Register AP Posted Payment Register AP Preliminary Payment Register 11i AP Supplier Statement AP Suppliers AP Suppliers 11i AP Suppliers Revenue Summary AP Suppliers Revenue Summary 11i AP Trial Balance AP Trial Balance Report Definitions
Receivables	General Ledger
AR Adjustment Register AR Aging AR Aging Buckets and Interest Tiers Setup AR Applied Receipts AR Autoinvoice Interface Summary AR Customer Credit Limits AR Customer Credit Snapshot AR Customer Open Balances Period Lookback AR Customer Statement AR Customers and Sites AR Disputed Invoice AR European Sales Listing AR Incomplete Transactions AR Miscellaneous Receipts AR Miscellaneous Receipts 11i AR Open Balances Revaluation AR Open Items Revaluation AR Past Due Invoice AR Payment Terms AR Receipt Register AR Sales Journal By Customer AR Transaction Register AR Transaction Types AR Transactions and Lines AR Transactions and Lines 11i AR Transactions and Payments AR Transactions and Payments 11i AR Unaccounted Transaction Sweep AR Unapplied Receipts Register AR to GL Reconciliation	GL Account Analysis GL Account Analysis (Distributions) GL Account Analysis (Distributions) 11g GL Account Analysis (Drilldown) GL Account Analysis (Drilldown) (with inventory and WIP) GL Account Analysis 11g GL Account Analysis 11i GL Balance GL Balance (pivot) GL Balance by Account Hierarchy GL Code Combinations GL Daily Rates GL Data Access Sets GL FSG Reports GL FSG Row Orders GL Financial Statement and Drilldown (FSG) GL Header Categories Summary GL Journals GL Journals (Drilldown) GL Journals (Drilldown) 11g GL Journals 11i GL Ledger Sets GL Ledgers and Legal Entities GL Ledgers and Organizations GL Oracle FSG Converter GL Oracle FSG Converter 11g GL Period Status GL Periods GL Summary Templates GL Trial Balance - Detail GL effective vs accounting vs period start and end date comparison
Blitz Report	Inventory
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Application Object Library	Database Administration
FND Application Context File FND Applications FND Attached Documents FND Attachment Functions FND Audit Setup FND Audit Table Changes by Column FND Audit Table Changes by Record FND Concurrent Managers FND Concurrent Program Incompatibilities FND Concurrent Programs and Executables FND Concurrent Programs and Executables 11i FND Concurrent Request Conflicts FND Concurrent Requests FND Concurrent Requests 11i FND Concurrent Requests Summary FND Data Groups FND Descriptive Flexfield Table Columns FND Descriptive Flexfields FND Document Categories FND Document Sequence Assignments FND Document Sequences FND FNDLOAD Object Transfer FND Flex Hierarchies (Rollup Groups) FND Flex Value Hierarchy FND Flex Value Security Rules FND Flex Value Sets, Usages and Values FND Flex Values FND Form Functions FND Forms Personalizations FND Help Documents and Targets FND Histogram Columns FND Key Flexfields FND Languages FND Lobs FND Log Messages FND Lookup Search FND Lookup Values FND Lookup Values Comparison between environments FND Menu Entries FND Messages FND Nodes FND Profile Option Values FND Profile Options FND Request Groups FND Responsibilities FND Responsibility Access FND Responsibility Access 11i FND Responsibility Menu Exclusions FND Role Hierarchy FND Roles FND Rollup Groups FND SOA Runtime Error FND Tables and Columns FND User Login History FND User Login Page Favorites FND User Login Summary FND User Responsibilities FND User Roles FND User Roles 11i FND Users	DBA AWR Active Session History DBA AWR Blocking Session Summary DBA AWR CPU Load (active session history) DBA AWR CPU vs Wait Time Summary DBA AWR Interconnect Traffic DBA AWR Latch Summary DBA AWR Latch by Time DBA AWR PGA History DBA AWR SQL Execution Plan History DBA AWR SQL Performance Summary DBA AWR Settings DBA AWR System Metrics Summary DBA AWR System Time Percentages DBA AWR System Time Summary DBA AWR Tablespace Usage DBA AWR Wait Class by Time DBA AWR Wait Event Summary DBA AWR Wait Event Summary (active session history) DBA Alert Log DBA Archive / Redo Log Rate DBA Automated Maintenance Tasks DBA Blocking Sessions DBA CPU Benchmark1 DBA CPU Benchmark2 DBA CPU Benchmark3 DBA Dependencies (used by) DBA Dependencies (uses) DBA Editioned Object Summary DBA Editions DBA External Table Creation DBA Feature Usage Statistics DBA Hierarchical Profiler Data DBA Index Columns DBA Jobs DBA Log Switches DBA Objects DBA Parameters DBA Profiler Data DBA Redo Log Files DBA Registry SQL Patch DBA Result Cache Objects and Dependencies DBA Result Cache Statistics DBA SGA Active Session History DBA SGA Blocking Session Summary DBA SGA Buffer Cache Object Usage DBA SGA CPU Load (active session history) DBA SGA Memory Allocation DBA SGA SQL Execution Plan History DBA SGA SQL Performance Summary DBA SGA Target Advice DBA SGA Wait Event Summary (active session history) DBA SGA+PGA Memory Configuration DBA Scheduler Jobs DBA Segments DBA Session Longops DBA Table Columns DBA Table Modifications DBA Tablespace Usage DBA Text Search DBA Trace File Contents