AP Posted Payment Register

Description:

Application: Payables Description: Payables Posted Payment Register

This report provides equivalent functionality to the Oracle standard Payables Posted Payment Register report.

For scheduling the report to run periodically, use the relative period from/to offset parameters. These are the relative period offsets to the current period, so when the current period changes, the included periods will also automatically be updated when the report is re-run.

Templates

Pivot: Summary by Account Equivalent to standard report in Summarize Report = Yes Mode
Pivot: Summary by Account, Bank Account, Batch, Payment Currency, Payment Document Equivalent to standard report in Summarize=No Order By=Bank Account
Pivot: Summary by Account, Batch, Bank Account, Payment Currency, Payment Document Equivalent to standard report in Summarize=No Order By=Journal Entry Batch
Detail Provides detail listing of the posted payments

Additional data fields are available. Run the report without a template to see full list available fields

Source: Payables Posted Payment Register Short Name: APXPOPMT DB package: XLA_JELINES_RPT_PKG

Also requires custom package XXEN_XLA package to be installed to initialize the hidden parameters removed from the report to simplify scheduling of the report.

Parameters

Operating Unit, Ledger/Ledger Set, Period From, Period To, Journal Source, Include Zero Amount Lines, Account Flexfield From, Account Flexfield To, Bank Account, GL Batch Name, Include Manual Entries from GL, Relative Period From, Relative Period To

Used tables

&lp_template_table

Dependencies

If you would like to try one of these Oracle EBS SQLs without having Blitz Report installed, note that some of the reports require functions from utility package xxen_util.

Example Report

None

Report SQL

www.enginatics.com/reports/ap-posted-payment-register/

Blitz Report™ import options

AP_Posted_Payment_Register.xml

Case Study & Technical Analysis: AP Posted Payment Register

1. Executive Summary

Business Problem

Cash reconciliation is a critical control function. Treasury and Accounting teams need to verify that the payments recorded in the bank statement match the payments posted to the General Ledger “Cash” and “Cash Clearing” accounts. Discrepancies here can indicate fraud, data corruption, or configuration errors in the posting program.

Solution Overview

The AP Posted Payment Register provides a detailed audit trail of all Payables payments (Checks, Wires, EFTs) that have been transferred to the General Ledger. It serves as the counterpart to the Posted Invoice Register, focusing on the “Credit” side of the liability and the “Debit/Credit” to Cash. It allows users to group payments by Bank Account, Payment Document (Check Stock), or GL Batch.

Key Benefits

Bank Reconciliation: Validates that the total credits to the GL Cash Account match the total payments issued from the Bank Account.
Audit Proof: Provides a list of every payment included in a specific GL Journal Entry.
Cash Flow Analysis: Helps analyze cash outflows by currency and payment method.

2. Technical Analysis

Core Tables and Views

XLA_AE_HEADERS / XLA_AE_LINES: The accounting repository.
AP_CHECKS_ALL: The payment header table (despite the name, it covers all payment methods).
AP_CHECK_STOCKS_ALL: Provides details on the payment document (e.g., “Check Stock A”).
CE_BANK_ACCOUNTS: Bank account details.

SQL Logic and Data Flow

Entity Type: The query filters XLA_TRANSACTION_ENTITIES for Entity Code AP_PAYMENTS.
Linkage: XLA_AE_HEADERS -> XLA_TRANSACTION_ENTITIES -> AP_CHECKS_ALL.
Account Derivation: The report pulls the Code Combination ID from XLA_AE_LINES to show the actual account hit (Cash, Cash Clearing, or Liability), which is crucial since SLA rules can override the default bank accounts.

Integration Points

Cash Management (CE): The Bank Account details link this report to the Cash Management module.
General Ledger: Ties directly to GL Journals sourced from Payables Payments.

3. Functional Capabilities

Parameters & Filtering

Bank Account: Filter payments by the source bank account.
Payment Currency: Isolate payments made in specific currencies.
GL Batch Name: Trace a specific GL batch back to its payments.
Include Manual Entries: Option to include manual GL adjustments (though rare for subledger feeds).

Performance & Optimization

SLA Architecture: By querying SLA tables directly, the report avoids the complex and slow logic of reconstructing accounting from raw AP distribution tables (AP_PAYMENT_HISTORY_ALL), which was the method in older Oracle versions (11i).

4. FAQ

Q: Why do I see two lines for one payment? A: You are likely seeing the Debit to the Liability Account and the Credit to the Cash/Cash Clearing Account. This is the double-entry accounting representation of the payment.

Q: Does this include voided payments? A: Yes, if the void has been posted. A voided payment will typically show reversing entries (Debiting Cash, Crediting Liability).

Q: How does this help with “Cash Clearing”? A: By filtering for the “Cash Clearing” account, you can see exactly which payments are currently in transit (issued but not yet cleared at the bank, if using Cash Clearing accounting).

Oracle E-Business Suite Reporting Library

We provide an open source Oracle EBS SQLs as a part of operational and project implementation support toolkits for rapid Excel reports generation.

Blitz Report™ is based on Oracle EBS forms technology, and hence requires minimal training. There are no data or performance limitations since the output files are created directly from the database without going through intermediate file formats such as XML.

Blitz Report can be used as BI Publisher and Oracle Discoverer replacement tool. Standard Oracle BI Publisher and Discoverer reports can also be imported into Blitz Report for immediate output to Excel. Typically, reports can be created and version tracked within hours instead of days. The concurrent request output automatically opens upon completion without the need for re-formatting.

The Filters, Columns, Rows and Values fields are used to create and deliver the data in pivot table format with full drill down to details.

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If you would like to optimize your Oracle EBS implementation and or operational reporting you can visit www.enginatics.com to review great ideas and example usage in blog. Or why not try for yourself in our demo environment.

Alert	CRM Foundation
ALR Alerts	JTF Grid Datasources
Contracts Core	Lease and Finance Management
OKC Contract Lines Summary	OKL Termination Quotes
Payments	Process Manufacturing Inventory
IBY Payment Process Request Details	GMI Cycle Count Forms
Public Sector Financials	Shipping Execution
PSA Budgetary Control Transactions	WSH Shipping/Delivery Transactions
Warehouse Management	XML Publisher
WMS Control Board Tasks	XDO Publisher Data Definitions
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OKS Service Contracts Billing History OKS Service Contracts Billing Schedule	AD Applied Patches AD Applied Patches 11i AD Applied Patches R12.2
Enterprise Asset Management	Installed Base
EAM Assets EAM Weekly Schedule EAM Work Orders	CSI Customer Products Summary CSI Installed Base Extended Attributes Summary CSI Installed Base Summary by Organization
Payroll	Process Manufacturing
PAY Costing Detail PAY Employee Payroll History PAY Payroll Element Details	OPM Batch Lot Cost Details OPM Batch Lot Cost Trends OPM Reconcilation
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Property Manager	Advanced Supply Chain Planning
PN GL Reconciliation PN Generate Lease Analysis PN Generate Lease Details PN Generate Portfolio Detail PN Generate Portfolio Summary	MSC Exceptions MSC Horizontal Plan MSC Pegging Hierarchy MSC Pegging Hierarchy 11i MSC Plan Orders MSC Vertical Plan
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ZX Financial Tax Register ZX Lines Summary ZX Party Tax Profiles ZX Tax Accounts ZX Tax Regimes ZX US Sales Tax	PA Capital Project Summary with Asset Detail PA Project Budget PA Revenue, Cost, Budgets by Resources PA Revenue, Cost, Budgets by Work Breakdown Structure PA Task Schedule PA Transaction Sources
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Order Management	Work in Process
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Cash Management	Cost Management
CE Bank Account Balances CE Bank Branches CE Bank Statement Import Execution CE Bank Statement and Reconciliation CE Bank Transaction Codes Listing CE Cash in Transit CE Cleared Transactions CE General Ledger Cash Account Usage CE General Ledger Reconciliation CE Transactions Available for Reconciliation	CST AP and PO Accrual Reconciliation CST COGS Revenue Matching CST Cost Groups CST Detailed Item Cost CST Inventory Value - Multi-Organization (Element Costs) 11i CST Inventory Value - Multi-Organization (Item Costs) CST Inventory Value Report - by Subinventory (Item Cost) CST Item Cost Reports CST Miscellaneous Accrual Reconciliation CST Period Close Subinventory Value CST Period Close Subinventory Value Summary CST Periodic Inventory Value CST Supply Chain Indented Bills of Material Cost CST Uninvoiced Receipts
Purchasing	Discoverer
PO Approval Assignments PO Approval Groups PO Approved Supplier List PO Cancelled Purchase Orders PO Cancelled Requisitions PO Document Types PO Headers PO Headers 11i PO Headers and Lines PO Headers and Lines 11i PO Internal Requisitions and Sales Orders PO Internal Requisitions/Deliveries Discrepancy PO Invoice Price Variance PO Purchase Price Variance PO Purchase Requisitions with PO Details	DIS Access Privileges DIS Business Areas DIS Discoverer and Blitz Report Users DIS End User Layers DIS Folders, Business Areas, Items and LOVs DIS Import Performance DIS Items, Folders and Formulas DIS Migration identify missing EulConditions DIS Users DIS Workbook Export Script DIS Workbook Import Validation DIS Workbook Owner Export Script DIS Workbooks, Folders, Items and LOVs DIS Worksheet Execution History DIS Worksheet Execution Summary DIS Worksheet SQLs
Assets	Payables
FA Additions By Source FA Asset Additions FA Asset Book Details FA Asset Book Details 11i FA Asset Cost FA Asset Impairments FA Asset Inventory FA Asset Inventory Report FA Asset Reclassification FA Asset Register FA Asset Retirements FA Asset Summary (Germany) FA CIP Cost FA Cost Adjustments FA Depreciation Projection FA Depreciation Reserve FA Journal Entry Reserve Ledger FA Revaluation Reserve FA Tax Reserve Ledger	AP 1099 Payments AP Accounted Invoice Aging AP Cash Requirement AP DPIVA Export LSNA AP Expenses AP Final Payment Register 11i AP Intercompany Invoice Details AP Invoice Approval Status AP Invoice Audit Listing AP Invoice Payments AP Invoice Payments 11i AP Invoice on Hold AP Invoice on Hold 11i AP Invoices and Lines AP Invoices and Lines 11i AP Invoices with PO, Intercompany and SLA Details AP Matched and Modified Receipts AP Negative Supplier Balance AP Open Balances Revaluation AP Open Items Revaluation AP Posted Invoice Register AP Posted Payment Register AP Preliminary Payment Register 11i AP Supplier Statement AP Suppliers AP Suppliers 11i AP Suppliers Revenue Summary AP Suppliers Revenue Summary 11i AP Trial Balance AP Trial Balance Report Definitions
Receivables	General Ledger
AR Adjustment Register AR Aging AR Aging Buckets and Interest Tiers Setup AR Applied Receipts AR Autoinvoice Interface Summary AR Customer Credit Limits AR Customer Credit Snapshot AR Customer Open Balances Period Lookback AR Customer Statement AR Customers and Sites AR Disputed Invoice AR European Sales Listing AR Incomplete Transactions AR Miscellaneous Receipts AR Miscellaneous Receipts 11i AR Open Balances Revaluation AR Open Items Revaluation AR Past Due Invoice AR Payment Terms AR Receipt Register AR Sales Journal By Customer AR Transaction Register AR Transaction Types AR Transactions and Lines AR Transactions and Lines 11i AR Transactions and Payments AR Transactions and Payments 11i AR Unaccounted Transaction Sweep AR Unapplied Receipts Register AR to GL Reconciliation	GL Account Analysis GL Account Analysis (Distributions) GL Account Analysis (Distributions) 11g GL Account Analysis (Drilldown) GL Account Analysis (Drilldown) (with inventory and WIP) GL Account Analysis 11g GL Account Analysis 11i GL Balance GL Balance (pivot) GL Balance by Account Hierarchy GL Code Combinations GL Daily Rates GL Data Access Sets GL FSG Reports GL FSG Row Orders GL Financial Statement and Drilldown (FSG) GL Header Categories Summary GL Journals GL Journals (Drilldown) GL Journals (Drilldown) 11g GL Journals 11i GL Ledger Sets GL Ledgers and Legal Entities GL Ledgers and Organizations GL Oracle FSG Converter GL Oracle FSG Converter 11g GL Period Status GL Periods GL Summary Templates GL Trial Balance - Detail GL effective vs accounting vs period start and end date comparison
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