AP Preliminary Payment Register 11i

Description:

Imported from Concurrent Program Application: Payables Source: Preliminary Payment Register Short Name: APXPBPPR

Parameters

Payment Batch, Payment Date From, Payment Date To

Used tables

ap_bank_accounts, ap_invoice_selection_criteria, ap_checks, ap_holds_all, fnd_attached_documents, fnd_documents_vl, ap_check_stocks, ap_system_parameters, gl_sets_of_books, gl_daily_conversion_types, ap_selected_invoice_checks, ap_selected_invoices, ap_invoices, fnd_document_sequences

Dependencies

If you would like to try one of these Oracle EBS SQLs without having Blitz Report installed, note that some of the reports require functions from utility package xxen_util.

Example Report

AP Preliminary Payment Register 11i 26-Aug-2024 035838.xlsx

Report SQL

www.enginatics.com/reports/ap-preliminary-payment-register-11i/

Blitz Report™ import options

AP_Preliminary_Payment_Register_11i.xml

Case Study & Technical Analysis: AP Preliminary Payment Register 11i

Executive Summary

The AP Preliminary Payment Register 11i is a critical financial control report designed for Oracle Payables (11i). It provides Accounts Payable managers and payment administrators with a detailed preview of proposed payments before the final payment batch is confirmed and printed. By enabling a pre-disbursement review, this report mitigates the risk of erroneous payments, fraud, and cash flow mismanagement, ensuring that only verified and approved invoices are processed for payment.

Business Challenge

In high-volume accounts payable environments, payment batches can contain hundreds or thousands of invoices. Without a preliminary review mechanism, organizations face significant risks:

Erroneous Payments: Paying incorrect amounts, duplicate invoices, or the wrong vendors.
Cash Flow Visibility: Lack of foresight into the exact cash outflow required for a specific payment batch.
Compliance & Control: Inability to verify that all selected invoices meet internal approval and hold criteria before funds are committed.
Operational Inefficiency: The manual effort required to reverse or void payments after they have been printed or transmitted to the bank is costly and time-consuming.

The Solution: Operational View

The AP Preliminary Payment Register 11i solves these challenges by offering a comprehensive “Operational View” of the payment batch lifecycle.

Pre-Payment Verification: Allows users to review every invoice selected for payment in the current batch, including amounts, discounts taken, and supplier details.
Hold Identification: Highlights invoices that may have issues or holds, ensuring they are addressed before the final print run.
Cash Requirement Planning: Provides a total batch amount, enabling Treasury teams to ensure sufficient funds are available in the disbursement bank account.
Audit Trail: Serves as a supporting document for payment approval workflows, providing a snapshot of what was intended to be paid at a specific point in time.

Technical Architecture (High Level)

This report leverages the core Oracle Payables data model to reconstruct the proposed payment batch details.

Primary Tables:
- AP_INVOICE_SELECTION_CRITERIA: Stores the parameters and criteria used to initiate the payment batch.
- AP_SELECTED_INVOICES: Contains the specific invoices selected for payment within the batch.
- AP_SELECTED_INVOICE_CHECKS: Links the selected invoices to the proposed payment documents (checks/wires).
- AP_BANK_ACCOUNTS: Provides details on the disbursement bank account.
- AP_INVOICES: Source table for invoice header information.
- AP_CHECKS: (Referenced for context, though primarily for final payments) Stores payment document details.
Logical Relationships:
- The report starts by identifying the Payment Batch from AP_INVOICE_SELECTION_CRITERIA.
- It joins to AP_SELECTED_INVOICES to retrieve the list of invoices included in the run.
- It further joins to AP_SELECTED_INVOICE_CHECKS to group these invoices by the proposed payment document, calculating the total payment amount per supplier and per check.
- Supplier details are retrieved by joining to PO_VENDORS (implied via views or direct links in 11i).

Parameters & Filtering

The report accepts specific parameters to isolate the relevant payment batch data:

Payment Batch: The specific name of the payment batch to be reviewed. This is the primary filter.
Payment Date From / To: Allows filtering by the proposed payment date range, useful for reviewing multiple batches or specific periods.

Performance & Optimization

This report is optimized for performance during the critical payment processing window:

Targeted Data Extraction: By querying the AP_SELECTED_* tables, the report focuses only on the temporary data relevant to the open payment batch, avoiding the overhead of querying the massive historical AP_INVOICE_PAYMENTS_ALL table.
Indexed Retrieval: The query utilizes standard indexes on BATCH_NAME and CHECKRUN_NAME to ensure rapid execution, even for large batches.
Direct Database Output: As a Blitz Report, it bypasses the XML parsing layer often used in standard Oracle reports, delivering data directly to Excel for immediate analysis and filtering.

FAQ

Q: Can this report be run after the payment batch is confirmed? A: This report is primarily designed for the preliminary stage. Once a batch is confirmed, data moves from the AP_SELECTED_* tables to the permanent AP_CHECKS and AP_INVOICE_PAYMENTS tables. For confirmed payments, use the “AP Final Payment Register” or “AP Payment Register”.

Q: Does this report show invoices that were rejected from the batch? A: No, this report lists the invoices that were successfully selected. Rejected invoices would typically be reviewed in a separate exception report or the batch log file.

Q: Why is the check number missing or showing as a placeholder? A: Since this is a preliminary register, the final check numbers may not yet be assigned (especially for pre-numbered stock). The report shows the internal identifier or a temporary sequence until the print/confirm process assigns the legal document number.

Oracle E-Business Suite Reporting Library

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Alert	CRM Foundation
ALR Alerts	JTF Grid Datasources
Contracts Core	Lease and Finance Management
OKC Contract Lines Summary	OKL Termination Quotes
Payments	Process Manufacturing Inventory
IBY Payment Process Request Details	GMI Cycle Count Forms
Public Sector Financials	Shipping Execution
PSA Budgetary Control Transactions	WSH Shipping/Delivery Transactions
Warehouse Management	XML Publisher
WMS Control Board Tasks	XDO Publisher Data Definitions
Capacity	Legal Entity Configurator
CRP Available Resources CRP Resource Plan	XLE Establishment and Legal Entity Associations XLE Legal Entities
Service Contracts	Applications DBA
OKS Service Contracts Billing History OKS Service Contracts Billing Schedule	AD Applied Patches AD Applied Patches 11i AD Applied Patches R12.2
Enterprise Asset Management	Installed Base
EAM Assets EAM Weekly Schedule EAM Work Orders	CSI Customer Products Summary CSI Installed Base Extended Attributes Summary CSI Installed Base Summary by Organization
Payroll	Process Manufacturing
PAY Costing Detail PAY Employee Payroll History PAY Payroll Element Details	OPM Batch Lot Cost Details OPM Batch Lot Cost Trends OPM Reconcilation
Subledger Accounting	Workflow
XLA Distribution Links Summary XLA Entity ID Mappings XLA Subledger Period Close Exceptions	WF Activity Status Summary WF Business Events and Subscriptions WF Notifications
Asia/Pacific Localizations	Enterprise Command Center
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Advanced Pricing	Bills of Material
QP Customer Pricing Engine Request QP Modifier Details QP Price Lists QP Pricing Agreements QP Pricing Attribute Definitions	BOM Bill of Material Structure BOM Calendar Exceptions BOM Calendars BOM Item Where Used GUI BOM Routings
Property Manager	Advanced Supply Chain Planning
PN GL Reconciliation PN Generate Lease Analysis PN Generate Lease Details PN Generate Portfolio Detail PN Generate Portfolio Summary	MSC Exceptions MSC Horizontal Plan MSC Pegging Hierarchy MSC Pegging Hierarchy 11i MSC Plan Orders MSC Vertical Plan
E-Business Tax	Projects
ZX Financial Tax Register ZX Lines Summary ZX Party Tax Profiles ZX Tax Accounts ZX Tax Regimes ZX US Sales Tax	PA Capital Project Summary with Asset Detail PA Project Budget PA Revenue, Cost, Budgets by Resources PA Revenue, Cost, Budgets by Work Breakdown Structure PA Task Schedule PA Transaction Sources
Human Resources	Master Scheduling/MRP
PER Employee Assignments PER Employee Grade Changes PER Employee Salary Change PER Information Type Security PER Organization Hierarchy PER Organizations PER Security Profiles	MRP End Assembly Pegging MRP Exceptions MRP Financial Analysis MRP Horizontal Plan MRP Item Forecast MRP Pegging MRP Plan Orders MRP Sourcing Rules and Bills of Distribution
Order Management	Work in Process
ONT Cancelled Orders ONT Order Holds ONT Orders ONT Orders and Lines ONT Recurring Billing Plan ONT System Parameters ONT Transaction Types Listing ONT Transaction Types and Line WF Processes	WIP Account Distribution WIP Discrete Job Shortage WIP Entities WIP Entities Summary WIP Outside Processing WIP Required Components WIP Value WIP Value Summary
Cash Management	Cost Management
CE Bank Account Balances CE Bank Branches CE Bank Statement Import Execution CE Bank Statement and Reconciliation CE Bank Transaction Codes Listing CE Cash in Transit CE Cleared Transactions CE General Ledger Cash Account Usage CE General Ledger Reconciliation CE Transactions Available for Reconciliation	CST AP and PO Accrual Reconciliation CST COGS Revenue Matching CST Cost Groups CST Detailed Item Cost CST Inventory Value - Multi-Organization (Element Costs) 11i CST Inventory Value - Multi-Organization (Item Costs) CST Inventory Value Report - by Subinventory (Item Cost) CST Item Cost Reports CST Miscellaneous Accrual Reconciliation CST Period Close Subinventory Value CST Period Close Subinventory Value Summary CST Periodic Inventory Value CST Supply Chain Indented Bills of Material Cost CST Uninvoiced Receipts
Purchasing	Discoverer
PO Approval Assignments PO Approval Groups PO Approved Supplier List PO Cancelled Purchase Orders PO Cancelled Requisitions PO Document Types PO Headers PO Headers 11i PO Headers and Lines PO Headers and Lines 11i PO Internal Requisitions and Sales Orders PO Internal Requisitions/Deliveries Discrepancy PO Invoice Price Variance PO Purchase Price Variance PO Purchase Requisitions with PO Details	DIS Access Privileges DIS Business Areas DIS Discoverer and Blitz Report Users DIS End User Layers DIS Folders, Business Areas, Items and LOVs DIS Import Performance DIS Items, Folders and Formulas DIS Migration identify missing EulConditions DIS Users DIS Workbook Export Script DIS Workbook Import Validation DIS Workbook Owner Export Script DIS Workbooks, Folders, Items and LOVs DIS Worksheet Execution History DIS Worksheet Execution Summary DIS Worksheet SQLs
Assets	Payables
FA Additions By Source FA Asset Additions FA Asset Book Details FA Asset Book Details 11i FA Asset Cost FA Asset Impairments FA Asset Inventory FA Asset Inventory Report FA Asset Reclassification FA Asset Register FA Asset Retirements FA Asset Summary (Germany) FA CIP Cost FA Cost Adjustments FA Depreciation Projection FA Depreciation Reserve FA Journal Entry Reserve Ledger FA Revaluation Reserve FA Tax Reserve Ledger	AP 1099 Payments AP Accounted Invoice Aging AP Cash Requirement AP DPIVA Export LSNA AP Expenses AP Final Payment Register 11i AP Intercompany Invoice Details AP Invoice Approval Status AP Invoice Audit Listing AP Invoice Payments AP Invoice Payments 11i AP Invoice on Hold AP Invoice on Hold 11i AP Invoices and Lines AP Invoices and Lines 11i AP Invoices with PO, Intercompany and SLA Details AP Matched and Modified Receipts AP Negative Supplier Balance AP Open Balances Revaluation AP Open Items Revaluation AP Posted Invoice Register AP Posted Payment Register AP Preliminary Payment Register 11i AP Supplier Statement AP Suppliers AP Suppliers 11i AP Suppliers Revenue Summary AP Suppliers Revenue Summary 11i AP Trial Balance AP Trial Balance Report Definitions
Receivables	General Ledger
AR Adjustment Register AR Aging AR Aging Buckets and Interest Tiers Setup AR Applied Receipts AR Autoinvoice Interface Summary AR Customer Credit Limits AR Customer Credit Snapshot AR Customer Open Balances Period Lookback AR Customer Statement AR Customers and Sites AR Disputed Invoice AR European Sales Listing AR Incomplete Transactions AR Miscellaneous Receipts AR Miscellaneous Receipts 11i AR Open Balances Revaluation AR Open Items Revaluation AR Past Due Invoice AR Payment Terms AR Receipt Register AR Sales Journal By Customer AR Transaction Register AR Transaction Types AR Transactions and Lines AR Transactions and Lines 11i AR Transactions and Payments AR Transactions and Payments 11i AR Unaccounted Transaction Sweep AR Unapplied Receipts Register AR to GL Reconciliation	GL Account Analysis GL Account Analysis (Distributions) GL Account Analysis (Distributions) 11g GL Account Analysis (Drilldown) GL Account Analysis (Drilldown) (with inventory and WIP) GL Account Analysis 11g GL Account Analysis 11i GL Balance GL Balance (pivot) GL Balance by Account Hierarchy GL Code Combinations GL Daily Rates GL Data Access Sets GL FSG Reports GL FSG Row Orders GL Financial Statement and Drilldown (FSG) GL Header Categories Summary GL Journals GL Journals (Drilldown) GL Journals (Drilldown) 11g GL Journals 11i GL Ledger Sets GL Ledgers and Legal Entities GL Ledgers and Organizations GL Oracle FSG Converter GL Oracle FSG Converter 11g GL Period Status GL Periods GL Summary Templates GL Trial Balance - Detail GL effective vs accounting vs period start and end date comparison
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Application Object Library	Database Administration
FND Application Context File FND Applications FND Attached Documents FND Attachment Functions FND Audit Setup FND Audit Table Changes by Column FND Audit Table Changes by Record FND Concurrent Managers FND Concurrent Program Incompatibilities FND Concurrent Programs and Executables FND Concurrent Programs and Executables 11i FND Concurrent Request Conflicts FND Concurrent Requests FND Concurrent Requests 11i FND Concurrent Requests Summary FND Data Groups FND Descriptive Flexfield Table Columns FND Descriptive Flexfields FND Document Categories FND Document Sequence Assignments FND Document Sequences FND FNDLOAD Object Transfer FND Flex Hierarchies (Rollup Groups) FND Flex Value Hierarchy FND Flex Value Security Rules FND Flex Value Sets, Usages and Values FND Flex Values FND Form Functions FND Forms Personalizations FND Help Documents and Targets FND Histogram Columns FND Key Flexfields FND Languages FND Lobs FND Log Messages FND Lookup Search FND Lookup Values FND Lookup Values Comparison between environments FND Menu Entries FND Messages FND Nodes FND Profile Option Values FND Profile Options FND Request Groups FND Responsibilities FND Responsibility Access FND Responsibility Access 11i FND Responsibility Menu Exclusions FND Role Hierarchy FND Roles FND Rollup Groups FND SOA Runtime Error FND Tables and Columns FND User Login History FND User Login Page Favorites FND User Login Summary FND User Responsibilities FND User Roles FND User Roles 11i FND Users	DBA AWR Active Session History DBA AWR Blocking Session Summary DBA AWR CPU Load (active session history) DBA AWR CPU vs Wait Time Summary DBA AWR Interconnect Traffic DBA AWR Latch Summary DBA AWR Latch by Time DBA AWR PGA History DBA AWR SQL Execution Plan History DBA AWR SQL Performance Summary DBA AWR Settings DBA AWR System Metrics Summary DBA AWR System Time Percentages DBA AWR System Time Summary DBA AWR Tablespace Usage DBA AWR Wait Class by Time DBA AWR Wait Event Summary DBA AWR Wait Event Summary (active session history) DBA Alert Log DBA Archive / Redo Log Rate DBA Automated Maintenance Tasks DBA Blocking Sessions DBA CPU Benchmark1 DBA CPU Benchmark2 DBA CPU Benchmark3 DBA Dependencies (used by) DBA Dependencies (uses) DBA Editioned Object Summary DBA Editions DBA External Table Creation DBA Feature Usage Statistics DBA Hierarchical Profiler Data DBA Index Columns DBA Jobs DBA Log Switches DBA Objects DBA Parameters DBA Profiler Data DBA Redo Log Files DBA Registry SQL Patch DBA Result Cache Objects and Dependencies DBA Result Cache Statistics DBA SGA Active Session History DBA SGA Blocking Session Summary DBA SGA Buffer Cache Object Usage DBA SGA CPU Load (active session history) DBA SGA Memory Allocation DBA SGA SQL Execution Plan History DBA SGA SQL Performance Summary DBA SGA Target Advice DBA SGA Wait Event Summary (active session history) DBA SGA+PGA Memory Configuration DBA Scheduler Jobs DBA Segments DBA Session Longops DBA Table Columns DBA Table Modifications DBA Tablespace Usage DBA Text Search DBA Trace File Contents