AR Sales Journal By Customer

Description:

Imported from BI Publisher Description: Sales Journal By Customer Application: Receivables Source: Sales Journal By Customer (XML) Short Name: RAXGLA_XML DB package: AR_RAXGLA_XMLP_PKG

Parameters

Reporting Level, Reporting Context, Report By Line, Company Segment Low, Company Segment High, GL Date From, GL Date To, Entered Currency, GL Account Type, Posting Status, Customer Name Low, Customer Name High, Customer Number Low, Customer Number High, Transaction Date From, Transaction Date To, Transaction Type Low, Transaction Type High, Transaction Number Low, Transaction Number High, Exclude Rounding equals zero

Used tables

gl_sets_of_books, hr_all_organization_units_vl, hz_cust_accounts_all, hz_parties, ra_customer_trx_all, ra_customer_trx_lines_all, ar_xla_ctlgd_lines_v

Categories

Enginatics, Nidec changes

Dependencies

If you would like to try one of these Oracle EBS SQLs without having Blitz Report installed, note that some of the reports require functions from utility package xxen_util.

Example Report

AR Sales Journal By Customer - Default 06-Nov-2023 041650.xlsx

Report SQL

www.enginatics.com/reports/ar-sales-journal-by-customer/

Blitz Report™ import options

AR_Sales_Journal_By_Customer.xml

AR Sales Journal By Customer - Case Study & Technical Analysis

Executive Summary

The AR Sales Journal By Customer is a fundamental accounting report that bridges the gap between operational sales activity and financial reporting. It provides a detailed listing of all sales transactions—Invoices, Credit Memos, and Debit Memos—grouped by customer. This report is indispensable for reconciling the Receivables subledger to the General Ledger (GL) and for analyzing revenue generation by client.

Business Challenge

Accurate revenue recognition is the cornerstone of financial integrity.

• Reconciliation: Accountants must verify that the total sales recorded in the AR module match the revenue figures in the General Ledger.
• Auditability: Auditors require a clear trail showing which specific invoices make up the monthly revenue balance.
• Customer Analysis: Sales managers need visibility into the total volume of business generated by specific customers within a given period.

Solution

The AR Sales Journal By Customer report addresses these needs by:

• Customer-Centric View: Grouping transactions by customer, allowing for easy validation of account activity.
• GL Integration: Displaying the specific GL accounts (Revenue, Tax, Freight) associated with each transaction line.
• Status Verification: Identifying whether transactions have been posted to the GL, helping to locate “stuck” or unposted items before period close.

Technical Architecture

The report relies on the integration between Oracle Receivables and the Subledger Accounting (SLA) engine.

Key Tables & Joins

• Transaction Header: RA_CUSTOMER_TRX_ALL contains the invoice number, date, and currency.
• Transaction Lines: RA_CUSTOMER_TRX_LINES_ALL holds the item details and line amounts.
• Accounting: AR_XLA_CTLGD_LINES_V is a key view that links the transaction to its accounting distributions. It simplifies the complex join to the XLA (Subledger Accounting) tables, providing the final GL account code combinations.
• Customer: HZ_PARTIES and HZ_CUST_ACCOUNTS_ALL provide the customer name and number.

Logic

1. Selection: Retrieves transactions based on the “GL Date” range to align with the accounting period.
2. Grouping: Aggregates data by Customer, then by Transaction Type (Invoice, Credit Memo).
3. Filtering: Applies filters for “Posting Status” to separate posted from unposted items.
4. Detailing: If “Report By Line” is enabled, it lists every individual line item; otherwise, it may summarize at the transaction level.

Parameters

• GL Date From/To: The primary filter for month-end reconciliation.
• Posting Status:
  • Posted: Items successfully transferred to GL.
  • Unposted: Items that have not yet reached the GL (critical for troubleshooting).
• GL Account Type: Allows filtering for specific account types (e.g., ‘Revenue’ only) to focus the analysis.
• Customer Name: Targets the report for a specific client audit.
• Company Segment: Filters by the balancing segment (Company Code) for multi-entity environments.

FAQ

Q: Does this report show cash receipts? A: No. This is a Sales journal, focusing on the revenue generation side (Invoices, Credit Memos). Cash receipts are typically reported in the “AR Receipt Register” or “AR Cash Journal.”

Q: Why is the GL Account missing for some lines? A: If the transaction has not been accounted (AutoAccounting hasn’t run or failed), the distribution lines might not exist or be complete. Check the “Posting Status.”

Q: What is the difference between “Transaction Date” and “GL Date”? A: The Transaction Date is when the sale occurred. The GL Date is when it is recognized in the books. They can differ (e.g., a Jan 31st invoice booked in Feb). This report typically filters by GL Date for accounting purposes.

Oracle E-Business Suite Reporting Library

We provide an open source Oracle EBS SQLs as a part of operational and project implementation support toolkits for rapid Excel reports generation.

Blitz Report™ is based on Oracle EBS forms technology, and hence requires minimal training. There are no data or performance limitations since the output files are created directly from the database without going through intermediate file formats such as XML.

Blitz Report can be used as BI Publisher and Oracle Discoverer replacement tool. Standard Oracle BI Publisher and Discoverer reports can also be imported into Blitz Report for immediate output to Excel. Typically, reports can be created and version tracked within hours instead of days. The concurrent request output automatically opens upon completion without the need for re-formatting.

The Filters, Columns, Rows and Values fields are used to create and deliver the data in pivot table format with full drill down to details.

The Excel template upload functionality in Blitz Report allows users to create their own layouts by uploading an Excel template with additional sheets and charts, automatically refreshed when the report runs again. This allows to create custom dashboards and more advanced visualizations of report data.

You can download and use Blitz Report free of charge for your first 30 reports.

The installation and implementation process usually takes less than 1 hour; you can refer to our installation and user guides for specific details.

If you would like to optimize your Oracle EBS implementation and or operational reporting you can visit www.enginatics.com to review great ideas and example usage in blog. Or why not try for yourself in our demo environment.

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CE Bank Account Balances CE Bank Branches CE Bank Statement Import Execution CE Bank Statement and Reconciliation CE Bank Transaction Codes Listing CE Cash in Transit CE Cleared Transactions CE General Ledger Cash Account Usage CE General Ledger Reconciliation CE Transactions Available for Reconciliation	CST AP and PO Accrual Reconciliation CST COGS Revenue Matching CST Cost Groups CST Detailed Item Cost CST Inventory Value - Multi-Organization (Element Costs) 11i CST Inventory Value - Multi-Organization (Item Costs) CST Inventory Value Report - by Subinventory (Item Cost) CST Item Cost Reports CST Miscellaneous Accrual Reconciliation CST Period Close Subinventory Value CST Period Close Subinventory Value Summary CST Periodic Inventory Value CST Supply Chain Indented Bills of Material Cost CST Uninvoiced Receipts
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Receivables	General Ledger
AR Adjustment Register AR Aging AR Aging Buckets and Interest Tiers Setup AR Applied Receipts AR Autoinvoice Interface Summary AR Customer Credit Limits AR Customer Credit Snapshot AR Customer Open Balances Period Lookback AR Customer Statement AR Customers and Sites AR Disputed Invoice AR European Sales Listing AR Incomplete Transactions AR Miscellaneous Receipts AR Miscellaneous Receipts 11i AR Open Balances Revaluation AR Open Items Revaluation AR Past Due Invoice AR Payment Terms AR Receipt Register AR Sales Journal By Customer AR Transaction Register AR Transaction Types AR Transactions and Lines AR Transactions and Lines 11i AR Transactions and Payments AR Transactions and Payments 11i AR Unaccounted Transaction Sweep AR Unapplied Receipts Register AR to GL Reconciliation	GL Account Analysis GL Account Analysis (Distributions) GL Account Analysis (Distributions) 11g GL Account Analysis (Drilldown) GL Account Analysis (Drilldown) (with inventory and WIP) GL Account Analysis 11g GL Account Analysis 11i GL Balance GL Balance (pivot) GL Balance by Account Hierarchy GL Code Combinations GL Daily Rates GL Data Access Sets GL FSG Reports GL FSG Row Orders GL Financial Statement and Drilldown (FSG) GL Header Categories Summary GL Journals GL Journals (Drilldown) GL Journals (Drilldown) 11g GL Journals 11i GL Ledger Sets GL Ledgers and Legal Entities GL Ledgers and Organizations GL Oracle FSG Converter GL Oracle FSG Converter 11g GL Period Status GL Periods GL Summary Templates GL Trial Balance - Detail GL effective vs accounting vs period start and end date comparison
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