AR Unaccounted Transaction Sweep

Description:

Imported from BI Publisher Application: Receivables Source: Unaccounted Transaction Sweep Short Name: ARTRXSWP DB package: ar_unaccounted_trx_sweep

Parameters

Reporting Level, Reporting Context, Period Name, Sweep Now, Sweep To Period Name, Debug Flag

Used tables

ar_period_close_excps_gt, hz_cust_accounts, hz_parties, ar_payment_schedules_all, hr_operating_units, xla_accounting_errors, ra_cust_trx_line_gl_dist_all, gl_code_combinations_kfv, ar_distributions_all, ar_adjustments_all, ra_customer_trx_all

Categories

BI Publisher, Enginatics

Related reports

GL Account Analysis (Distributions)

Dependencies

If you would like to try one of these Oracle EBS SQLs without having Blitz Report installed, note that some of the reports require functions from utility package xxen_util.

Example Report

None

Report SQL

www.enginatics.com/reports/ar-unaccounted-transaction-sweep/

Blitz Report™ import options

AR_Unaccounted_Transaction_Sweep.xml

AR Unaccounted Transaction Sweep - Case Study & Technical Analysis

Executive Summary

The AR Unaccounted Transaction Sweep is a specialized period-close utility in Oracle Receivables. Its primary purpose is to unblock the period closing process. Oracle enforces a strict rule: an accounting period cannot be closed if it contains transactions that have not been successfully accounted (transferred to the General Ledger). This report identifies such transactions and offers the option to “sweep” them—i.e., move their accounting date—to the next open period.

Business Challenge

The financial close is a time-sensitive process.

• The Blocker: A single unaccounted invoice (e.g., due to a missing exchange rate or invalid account code) can prevent the entire AR period from closing.
• The Deadline: If the accounting team cannot resolve the error before the corporate deadline, they risk delaying the entire company’s financial reporting.
• The Fix: Fixing the root cause (e.g., defining a new tax rule) might take days, which is time the team doesn’t have.

Solution

The AR Unaccounted Transaction Sweep provides a tactical solution:

• Identification: First, run in “Review” mode (Sweep Now = No) to list all stuck transactions and the associated error messages (from Subledger Accounting).
• Resolution (Sweep): If the errors cannot be fixed immediately, run in “Execute” mode (Sweep Now = Yes). This updates the GL Date of the problematic transactions to the first day of the next period.
• Result: The current period is now clean and can be closed. The transactions remain in the system but will be processed in the following month.

Technical Architecture

The tool interacts with the Subledger Accounting (SLA) engine and the core AR transaction tables.

Key Tables & Logic

• Exception Table: AR_PERIOD_CLOSE_EXCPS_GT is a global temporary table populated by the sweep program. It aggregates exceptions from various sources.
• Sources Checked:
  • Invoices: Checks RA_CUST_TRX_LINE_GL_DIST_ALL for unposted distributions.
  • Receipts: Checks AR_DISTRIBUTIONS_ALL (Cash/Misc Receipts).
  • Adjustments: Checks AR_ADJUSTMENTS_ALL.
• Error Details: Links to XLA_ACCOUNTING_ERRORS to retrieve the specific reason why the accounting failed (e.g., “Code Combination ID not found”).

The Sweep Action

When “Sweep Now” is enabled, the program executes an UPDATE statement: \(\text{GL\_DATE} = \text{Start Date of 'Sweep To Period'}\) This applies to the distribution lines of the affected transactions.

Parameters

• Period Name: The period you are trying to close (e.g., ‘Oct-23’).
• Sweep Now:
  • No: Report mode only. Lists the exceptions.
  • Yes: Action mode. Moves the transactions.
• Sweep To Period Name: The target period (e.g., ‘Nov-23’). Must be Open or Future-Entry.

FAQ

Q: Is sweeping recommended? A: It is a fallback mechanism. The best practice is to resolve the accounting error in the correct period to ensure expenses/revenue are matched to the right month. Sweeping moves the P&L impact to the next month.

Q: Can I sweep a transaction that has been partially accounted? A: Generally, no. If part of a transaction (e.g., the Revenue line) is already posted, you cannot change the GL date of the whole transaction. The sweep program typically handles completely unaccounted events.

Q: What happens if I don’t sweep? A: You simply cannot close the AR period until the transactions are either fixed (and accounted) or deleted.

Oracle E-Business Suite Reporting Library

We provide an open source Oracle EBS SQLs as a part of operational and project implementation support toolkits for rapid Excel reports generation.

Blitz Report™ is based on Oracle EBS forms technology, and hence requires minimal training. There are no data or performance limitations since the output files are created directly from the database without going through intermediate file formats such as XML.

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The installation and implementation process usually takes less than 1 hour; you can refer to our installation and user guides for specific details.

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Alert	CRM Foundation
ALR Alerts	JTF Grid Datasources
Contracts Core	Lease and Finance Management
OKC Contract Lines Summary	OKL Termination Quotes
Payments	Process Manufacturing Inventory
IBY Payment Process Request Details	GMI Cycle Count Forms
Public Sector Financials	Shipping Execution
PSA Budgetary Control Transactions	WSH Shipping/Delivery Transactions
Warehouse Management	XML Publisher
WMS Control Board Tasks	XDO Publisher Data Definitions
Capacity	Legal Entity Configurator
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Service Contracts	Applications DBA
OKS Service Contracts Billing History OKS Service Contracts Billing Schedule	AD Applied Patches AD Applied Patches 11i AD Applied Patches R12.2
Enterprise Asset Management	Installed Base
EAM Assets EAM Weekly Schedule EAM Work Orders	CSI Customer Products Summary CSI Installed Base Extended Attributes Summary CSI Installed Base Summary by Organization
Payroll	Process Manufacturing
PAY Costing Detail PAY Employee Payroll History PAY Payroll Element Details	OPM Batch Lot Cost Details OPM Batch Lot Cost Trends OPM Reconcilation
Subledger Accounting	Workflow
XLA Distribution Links Summary XLA Entity ID Mappings XLA Subledger Period Close Exceptions	WF Activity Status Summary WF Business Events and Subscriptions WF Notifications
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Advanced Pricing	Bills of Material
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Property Manager	Advanced Supply Chain Planning
PN GL Reconciliation PN Generate Lease Analysis PN Generate Lease Details PN Generate Portfolio Detail PN Generate Portfolio Summary	MSC Exceptions MSC Horizontal Plan MSC Pegging Hierarchy MSC Pegging Hierarchy 11i MSC Plan Orders MSC Vertical Plan
E-Business Tax	Projects
ZX Financial Tax Register ZX Lines Summary ZX Party Tax Profiles ZX Tax Accounts ZX Tax Regimes ZX US Sales Tax	PA Capital Project Summary with Asset Detail PA Project Budget PA Revenue, Cost, Budgets by Resources PA Revenue, Cost, Budgets by Work Breakdown Structure PA Task Schedule PA Transaction Sources
Human Resources	Master Scheduling/MRP
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Order Management	Work in Process
ONT Cancelled Orders ONT Order Holds ONT Orders ONT Orders and Lines ONT Recurring Billing Plan ONT System Parameters ONT Transaction Types Listing ONT Transaction Types and Line WF Processes	WIP Account Distribution WIP Discrete Job Shortage WIP Entities WIP Entities Summary WIP Outside Processing WIP Required Components WIP Value WIP Value Summary
Cash Management	Cost Management
CE Bank Account Balances CE Bank Branches CE Bank Statement Import Execution CE Bank Statement and Reconciliation CE Bank Transaction Codes Listing CE Cash in Transit CE Cleared Transactions CE General Ledger Cash Account Usage CE General Ledger Reconciliation CE Transactions Available for Reconciliation	CST AP and PO Accrual Reconciliation CST COGS Revenue Matching CST Cost Groups CST Detailed Item Cost CST Inventory Value - Multi-Organization (Element Costs) 11i CST Inventory Value - Multi-Organization (Item Costs) CST Inventory Value Report - by Subinventory (Item Cost) CST Item Cost Reports CST Miscellaneous Accrual Reconciliation CST Period Close Subinventory Value CST Period Close Subinventory Value Summary CST Periodic Inventory Value CST Supply Chain Indented Bills of Material Cost CST Uninvoiced Receipts
Purchasing	Discoverer
PO Approval Assignments PO Approval Groups PO Approved Supplier List PO Cancelled Purchase Orders PO Cancelled Requisitions PO Document Types PO Headers PO Headers 11i PO Headers and Lines PO Headers and Lines 11i PO Internal Requisitions and Sales Orders PO Internal Requisitions/Deliveries Discrepancy PO Invoice Price Variance PO Purchase Price Variance PO Purchase Requisitions with PO Details	DIS Access Privileges DIS Business Areas DIS Discoverer and Blitz Report Users DIS End User Layers DIS Folders, Business Areas, Items and LOVs DIS Import Performance DIS Items, Folders and Formulas DIS Migration identify missing EulConditions DIS Users DIS Workbook Export Script DIS Workbook Import Validation DIS Workbook Owner Export Script DIS Workbooks, Folders, Items and LOVs DIS Worksheet Execution History DIS Worksheet Execution Summary DIS Worksheet SQLs
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Receivables	General Ledger
AR Adjustment Register AR Aging AR Aging Buckets and Interest Tiers Setup AR Applied Receipts AR Autoinvoice Interface Summary AR Customer Credit Limits AR Customer Credit Snapshot AR Customer Open Balances Period Lookback AR Customer Statement AR Customers and Sites AR Disputed Invoice AR European Sales Listing AR Incomplete Transactions AR Miscellaneous Receipts AR Miscellaneous Receipts 11i AR Open Balances Revaluation AR Open Items Revaluation AR Past Due Invoice AR Payment Terms AR Receipt Register AR Sales Journal By Customer AR Transaction Register AR Transaction Types AR Transactions and Lines AR Transactions and Lines 11i AR Transactions and Payments AR Transactions and Payments 11i AR Unaccounted Transaction Sweep AR Unapplied Receipts Register AR to GL Reconciliation	GL Account Analysis GL Account Analysis (Distributions) GL Account Analysis (Distributions) 11g GL Account Analysis (Drilldown) GL Account Analysis (Drilldown) (with inventory and WIP) GL Account Analysis 11g GL Account Analysis 11i GL Balance GL Balance (pivot) GL Balance by Account Hierarchy GL Code Combinations GL Daily Rates GL Data Access Sets GL FSG Reports GL FSG Row Orders GL Financial Statement and Drilldown (FSG) GL Header Categories Summary GL Journals GL Journals (Drilldown) GL Journals (Drilldown) 11g GL Journals 11i GL Ledger Sets GL Ledgers and Legal Entities GL Ledgers and Organizations GL Oracle FSG Converter GL Oracle FSG Converter 11g GL Period Status GL Periods GL Summary Templates GL Trial Balance - Detail GL effective vs accounting vs period start and end date comparison
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