AR Unapplied Receipts Register

Description:

Detail unapplied receipts report with receipt number, date and amount

Parameters

Ledger, Operating Unit, As of GL Date, Receipt GL Date Low, Receipt GL Date High, Application GL Date Low, Application GL Date High, Receipt Last Updated From, Receipt Last Updated To, Entered Currency, Customer Name, Customer Number, Batch Name, Batch Source Name, Receipt Number Low, Receipt Number High, Revaluation Currency, Revaluation Rate Type, Revaluation Date, Show Receipt DFF Segments

Used tables

ar_receivable_applications_all, gl_daily_conversion_types, gl_daily_rates, gl_ledgers, hr_operating_units, ar_payment_schedules_all, hz_cust_accounts, hz_parties, hz_cust_site_uses_all, hz_cust_acct_sites_all, hz_party_sites, hz_locations, fnd_territories_vl, hz_customer_profiles, ar_collectors, ar_receipt_methods, gl_code_combinations, ar_cash_receipts_all, ar_cash_receipt_history_all, ar_batches_all, ar_batch_sources_all, ce_bank_accounts, ce_bank_acct_uses_all, ce_bank_branches_v, mo_glob_org_access_tmp, dual

Categories

Enginatics

Dependencies

If you would like to try one of these Oracle EBS SQLs without having Blitz Report installed, note that some of the reports require functions from utility package xxen_util.

Example Report

AR Unapplied Receipts Register 18-Jul-2023 085905.xlsx

Report SQL

www.enginatics.com/reports/ar-unapplied-receipts-register/

Blitz Report™ import options

AR_Unapplied_Receipts_Register.xml

AR Unapplied Receipts Register - Case Study & Technical Analysis

Executive Summary

The AR Unapplied Receipts Register is a primary operational report for the Cash Application team. It identifies all customer payments that have been recorded in the system but not yet fully applied to specific invoices. Reducing the volume and value of unapplied receipts is a critical Key Performance Indicator (KPI) for the Accounts Receivable department, as it directly impacts the accuracy of customer aging and the efficiency of the collections process.

Business Challenge

“Unapplied Cash” represents a disconnect in the Order-to-Cash cycle.

• Distorted Aging: A customer may have $1M in open invoices and $1M in unapplied cash. Their net balance is zero, but the aging report shows them as $1M past due, triggering unnecessary dunning actions.
• Customer Satisfaction: Calling a customer to demand payment when they have already paid (but the cash is sitting unapplied) damages the relationship.
• Accounting Risk: Unapplied cash sits in a suspense or liability account. If not cleared promptly, it can hide revenue recognition issues or duplicate payments.

Solution

The AR Unapplied Receipts Register serves as a worklist for resolving these items:

• Identification: Lists every receipt with a non-zero “Unapplied” balance.
• Aging: Shows how long the cash has been sitting unapplied (via Receipt Date), allowing managers to target old items first.
• Ownership: Includes the “Collector” assigned to the customer, enabling the distribution of the workload.

Technical Architecture

The report focuses on the “Open” portion of the payment schedules associated with receipts.

Key Tables & Joins

• Open Balance: AR_PAYMENT_SCHEDULES_ALL is the driver. The query looks for records where CLASS = 'PMT' and STATUS = 'OP' (Open). The AMOUNT_DUE_REMAINING on a payment schedule represents the unapplied amount.
• Receipt Header: AR_CASH_RECEIPTS_ALL provides the Receipt Number, Date, and Currency.
• Customer: HZ_PARTIES and HZ_CUST_ACCOUNTS identify the payer.
• Bank: CE_BANK_ACCOUNTS identifies where the money was deposited.

Logic

1. Selection: Finds receipts where the unapplied amount is not zero.
2. As-Of Logic: If an “As of Date” is provided, the report must reconstruct the balance. It takes the current balance and “rolls back” any applications that happened after the As-Of Date to show what the balance was at that point in time.
3. Exclusion: Typically excludes “Reversed” receipts, as they are no longer valid assets.

Parameters

• As of GL Date: The most critical parameter for month-end reconciliation. It ensures the report matches the General Ledger balance for the “Unapplied Cash” account.
• Customer Name: Filters for a specific client.
• Receipt Number: Locates a specific payment.
• Collector: Segments the report by the responsible agent.

FAQ

Q: What is the difference between “Unapplied” and “On Account”?

• Unapplied: The cash is in the system, but no decision has been made on how to use it.
• On Account: The cash has been deliberately placed “On Account” (e.g., a prepayment or deposit) to be used later.
• Note: Both result in a negative balance on the customer account, and this report typically includes both unless filtered.

Q: Why does the report show a receipt that I applied yesterday? A: If you run the report with an “As of Date” from last week, it will show the receipt as unapplied because it was unapplied at that time.

Q: How do I clear items from this report? A: You must “Apply” the receipt to an invoice, a debit memo, or refund it to the customer. Once the AMOUNT_DUE_REMAINING on the receipt becomes zero, it drops off the list.

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Receivables	General Ledger
AR Adjustment Register AR Aging AR Aging Buckets and Interest Tiers Setup AR Applied Receipts AR Autoinvoice Interface Summary AR Customer Credit Limits AR Customer Credit Snapshot AR Customer Open Balances Period Lookback AR Customer Statement AR Customers and Sites AR Disputed Invoice AR European Sales Listing AR Incomplete Transactions AR Miscellaneous Receipts AR Miscellaneous Receipts 11i AR Open Balances Revaluation AR Open Items Revaluation AR Past Due Invoice AR Payment Terms AR Receipt Register AR Sales Journal By Customer AR Transaction Register AR Transaction Types AR Transactions and Lines AR Transactions and Lines 11i AR Transactions and Payments AR Transactions and Payments 11i AR Unaccounted Transaction Sweep AR Unapplied Receipts Register AR to GL Reconciliation	GL Account Analysis GL Account Analysis (Distributions) GL Account Analysis (Distributions) 11g GL Account Analysis (Drilldown) GL Account Analysis (Drilldown) (with inventory and WIP) GL Account Analysis 11g GL Account Analysis 11i GL Balance GL Balance (pivot) GL Balance by Account Hierarchy GL Code Combinations GL Daily Rates GL Data Access Sets GL FSG Reports GL FSG Row Orders GL Financial Statement and Drilldown (FSG) GL Header Categories Summary GL Journals GL Journals (Drilldown) GL Journals (Drilldown) 11g GL Journals 11i GL Ledger Sets GL Ledgers and Legal Entities GL Ledgers and Organizations GL Oracle FSG Converter GL Oracle FSG Converter 11g GL Period Status GL Periods GL Summary Templates GL Trial Balance - Detail GL effective vs accounting vs period start and end date comparison
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