CAC PO Price vs. Costing Method Comparison

Description:

Report to compare the open purchase order lines and unit prices with the costing method item cost in Oracle (Average, Standard, FIFO or LIFO). Used by the buyers and cost accounting to check the accuracy of the recently created purchase orders and run using a range of purchase order line creation dates. Foreign currency purchase orders convert to the inventory organization’s currency by either using the original purchase order exchange rate, if the Invoice Match Option is “Purchase Order” or by using the latest exchange rate date if the Invoice Match Option is “Receipt”.

Parameters:

Creation Date From: purchase order starting creation date (mandatory). Creation Date To: purchase order ending creation date (mandatory). Cost Type: enter the cost type you wish to report (mandatory). Defaults to your Costing Method. Minimum Value Difference: the absolute smallest difference you want to report (mandatory). Minimum Cost Difference: the absolute smallest difference you want to report (mandatory). Currency Conversion Type: enter the currency conversion type for translating PO unit prices, used if the Invoice Match Option is “Receipt”, defaults to Corporate (mandatory). Currency Conversion Date: enter the currency conversion date for translating PO unit prices, used if the Invoice Match Option is “Receipt” (mandatory). Category Set 1: the first item category set to report, typically the Cost or Product Line Category Set (optional). Category Set 2: the second item category set to report, typically the Inventory Category Set (optional). Item Number: enter the item numbers you wish to report (optional). Organization Code: enter the specific inventory organization(s) you wish to report (optional). Operating Unit: enter the specific operating unit(s) you wish to report (optional). Ledger: enter the specific ledger(s) you wish to report (optional).

/* +=============================================================================+ – | Copyright 2006-2024 Douglas Volz Consulting, Inc. – | All rights reserved. – | Permission to use this code is granted provided the original author is – | acknowledged. No warranties, express or otherwise is included in this – | permission. – +=============================================================================+ – | – | Original Author: Douglas Volz (doug@volzconsulting.com – | – | Version Modified on Modified by Description – | ======= =========== ============== ========================================= – | 1.0 02 APR 2006 Douglas Volz Initial Coding – | 1.17 13 Jun 2017 Douglas Volz Added OSP Resource Code – | 1.18 19 Aug 2019 Douglas Volz Removed non-generic item categories – | 1.19 27 Jan 2020 Douglas Volz Changed to multi-language views for the item – | master, inventory orgs and operating units. – | Added project number to report. – | 1.20 19 Dec 2020 Douglas Volz Add these columns: PO Need By Date, PO Promise Date, – | PO Expected Receipt Date, Target Price (PO List Price), – | Customer Name (description for category set 1).
– | And added Minimum Cost Difference parameter. – | 1.21 22 Dec 2020 Douglas Volz Changed the item cost “union all” to just “union”, – | which eliminated a full table scan on cst_item_costs. – | 1.22 02 Nov 2023 Douglas Volz Add Cost Type as a parameter, remove tabs and – | add org access controls. – | 1.23 18 Jul 2024 Douglas Volz Fix for Percent Difference calculation. – +=============================================================================+*/

Parameters

Creation Date From, Creation Date To, Cost Type, Minimum Value Difference, Minimum Cost Difference, Currency Conversion Type, Currency Conversion Date, Category Set 1, Category Set 2, Category Set 3, Item Number, Organization Code, Operating Unit, Ledger

Used tables

mtl_supply, po_headers_all, po_lines_all, po_line_locations_all, po_distributions_all, po_releases_all, po_vendors, pa_projects_all, mtl_system_items_vl, mtl_uom_conversions_view, mtl_units_of_measure_vl, mtl_item_status_vl, mfg_lookups, fnd_common_lookups, cst_resource_costs, cst_cost_types, bom_resources, mtl_parameters, org_access_view, cst_item_costs, hr_employees, hr_locations, hr_organization_information, hr_all_organization_units_vl, gl_ledgers, gl_daily_rates, gl_daily_conversion_types

Categories

Enginatics

Related reports

CAC Calculate ICP PII Item Costs by Where Used, CAC Manufacturing Variance

Dependencies

If you would like to try one of these Oracle EBS SQLs without having Blitz Report installed, note that some of the reports require functions from utility package xxen_util.

Example Report

CAC PO Price vs. Costing Method Comparison 07-Jul-2022 173319.xlsx

Report SQL

www.enginatics.com/reports/cac-po-price-vs-costing-method-comparison/

Blitz Report™ import options

CAC_PO_Price_vs_Costing_Method_Comparison.xml

Case Study & Technical Analysis: CAC PO Price vs. Costing Method Comparison

Executive Summary

The CAC PO Price vs. Costing Method Comparison report is a proactive audit tool. It compares the Unit Price on Open Purchase Orders against the current Item Cost in the system. This allows organizations to catch significant pricing errors or forecast large variances before the goods are received.

Business Challenge

• Data Entry Errors: A buyer enters $100.00 instead of $10.00. If not caught, this creates a massive variance upon receipt.
• Standard Cost Accuracy: If the PO Price is consistently 20% higher than the Standard Cost, the Standard Cost is outdated and needs revaluation.
• Currency Impact: Buying in EUR when the system is in USD requires checking if the exchange rate on the PO is current.

Solution

This report highlights the discrepancies.

• Comparison: PO Unit Price vs. Item Cost (Standard/Average/FIFO).
• Thresholds: Parameters for “Minimum Value Difference” and “Minimum Cost Difference” allow users to filter out noise (e.g., ignore variances under $100).
• Currency: Handles currency conversion to ensure an apples-to-apples comparison.

Technical Architecture

• Tables: po_lines_all, cst_item_costs.
• Logic:
  • If Invoice Match Option = ‘Purchase Order’, use PO Rate.
  • If Invoice Match Option = ‘Receipt’, use current Daily Rate.

Parameters

• Creation Date From/To: (Mandatory) Range of POs to check.
• Cost Type: (Mandatory) The standard to compare against.
• Min Value/Cost Diff: (Mandatory) Filters for exception reporting.

Performance

• Efficient: Uses standard indexes on PO tables.

FAQ

Q: Does this affect the GL? A: No, this is a reporting tool for Open POs. No accounting has happened yet. It is for forecasting and data cleansing.

Q: What if the item has no cost? A: It will show a 100% variance, highlighting that a New Item Cost needs to be set up before receipt.

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ALR Alerts	JTF Grid Datasources
Contracts Core	Lease and Finance Management
OKC Contract Lines Summary	OKL Termination Quotes
Payments	Process Manufacturing Inventory
IBY Payment Process Request Details	GMI Cycle Count Forms
Public Sector Financials	Shipping Execution
PSA Budgetary Control Transactions	WSH Shipping/Delivery Transactions
Warehouse Management	XML Publisher
WMS Control Board Tasks	XDO Publisher Data Definitions
Capacity	Legal Entity Configurator
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Property Manager	Advanced Supply Chain Planning
PN GL Reconciliation PN Generate Lease Analysis PN Generate Lease Details PN Generate Portfolio Detail PN Generate Portfolio Summary	MSC Exceptions MSC Horizontal Plan MSC Pegging Hierarchy MSC Pegging Hierarchy 11i MSC Plan Orders MSC Vertical Plan
E-Business Tax	Projects
ZX Financial Tax Register ZX Lines Summary ZX Party Tax Profiles ZX Tax Accounts ZX Tax Regimes ZX US Sales Tax	PA Capital Project Summary with Asset Detail PA Project Budget PA Revenue, Cost, Budgets by Resources PA Revenue, Cost, Budgets by Work Breakdown Structure PA Task Schedule PA Transaction Sources
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Order Management	Work in Process
ONT Cancelled Orders ONT Order Holds ONT Orders ONT Orders and Lines ONT Recurring Billing Plan ONT System Parameters ONT Transaction Types Listing ONT Transaction Types and Line WF Processes	WIP Account Distribution WIP Discrete Job Shortage WIP Entities WIP Entities Summary WIP Outside Processing WIP Required Components WIP Value WIP Value Summary
Cash Management	Cost Management
CE Bank Account Balances CE Bank Branches CE Bank Statement Import Execution CE Bank Statement and Reconciliation CE Bank Transaction Codes Listing CE Cash in Transit CE Cleared Transactions CE General Ledger Cash Account Usage CE General Ledger Reconciliation CE Transactions Available for Reconciliation	CST AP and PO Accrual Reconciliation CST COGS Revenue Matching CST Cost Groups CST Detailed Item Cost CST Inventory Value - Multi-Organization (Element Costs) 11i CST Inventory Value - Multi-Organization (Item Costs) CST Inventory Value Report - by Subinventory (Item Cost) CST Item Cost Reports CST Miscellaneous Accrual Reconciliation CST Period Close Subinventory Value CST Period Close Subinventory Value Summary CST Periodic Inventory Value CST Supply Chain Indented Bills of Material Cost CST Uninvoiced Receipts
Purchasing	Discoverer
PO Approval Assignments PO Approval Groups PO Approved Supplier List PO Cancelled Purchase Orders PO Cancelled Requisitions PO Document Types PO Headers PO Headers 11i PO Headers and Lines PO Headers and Lines 11i PO Internal Requisitions and Sales Orders PO Internal Requisitions/Deliveries Discrepancy PO Invoice Price Variance PO Purchase Price Variance PO Purchase Requisitions with PO Details	DIS Access Privileges DIS Business Areas DIS Discoverer and Blitz Report Users DIS End User Layers DIS Folders, Business Areas, Items and LOVs DIS Import Performance DIS Items, Folders and Formulas DIS Migration identify missing EulConditions DIS Users DIS Workbook Export Script DIS Workbook Import Validation DIS Workbook Owner Export Script DIS Workbooks, Folders, Items and LOVs DIS Worksheet Execution History DIS Worksheet Execution Summary DIS Worksheet SQLs
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Receivables	General Ledger
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