CAC Receiving Account Summary

Description:

Report to get the receiving accounting distributions, in summary, by item, purchase order, purchase order line, release and project number. With the Show SLA Accounting parameter you can choose to use the Release 12 Subledger Accounting (Create Accounting) account setups by selecting Yes. And if you have not modified your SLA accounting rules, select No to allow this report to run a bit faster. With parameters to limit the report size, to display or not display purchase information (purchase order, line, release) and WIP outside processing information (WIP job and OSP resource code). And if you accrue expense receipts at time of receipt, for expense destinations when there is no item number, this report will get the expense category information and put it into the columns for the first category set.

(Note: this report has not been tested with encumbrance entries.)

Parameters:

Transaction Date From: enter the starting transaction date (mandatory). Transaction Date To: enter the ending transaction date (mandatory). Show SLA Accounting: enter Yes to use the Subledger Accounting rules for your accounting information (mandatory). If you choose No the report uses the pre-Create Accounting entries. Show Purchase Orders: display the purchase order, line and release information. Enter Yes or No, use to limit the report size (mandatory). Show Projects: display the project number and name. Enter Yes or No, use to limit the report size (mandatory). Show WIP Outside Processing: display the WIP job and outside processing resource. Enter Yes or No, use to limit the report size (mandatory). Category Set 1: any item category you wish, typically the Cost or Product Line category set (optional). Category Set 2: any item category you wish, typically the Inventory category set (optional). Supplier Name: enter the specific supplier you wish to report (optional). PO Number: enter the specific purchase order number you wish to report (optional). Destination Code: enter the purchase order destination type you wish to report (optional). You can choose Inventory, Expense or Shop Floor (WIP outside processing). Item Number: enter the specific item number(s) you wish to report (optional). Organization Code: enter the specific inventory organization(s) you wish to report (optional). Operating Unit: enter the specific operating unit(s) you wish to report (optional). Ledger: enter the specific ledger(s) you wish to report (optional).

/* +=============================================================================+ – | Copyright 2009- 2022 Douglas Volz Consulting, Inc. – | All rights reserved. – | Permission to use this code is granted provided the original author is – | acknowledged. No warranties, express or otherwise is included in this – | permission. – +=============================================================================+ – | – | Version Modified on Modified by Description – | ======= =========== ============== ========================================= – | 1.0 06 Nov 2009 Douglas Volz Initial Coding – | 1.15 17 Sep 2021 Douglas Volz Parameter changes, adding item number, PO number. – | 1.16 08 Jul 2022 Douglas Volz Subledger Accounting performance improvements – | and parameter to show or not show PO information. – | 1.17 14 Aug 2022 Douglas Volz Revision for expense/no item receipts. – | Combine SLA and Non-SLA Receiving Acct Reports. Make – | Show SLA, Show PO and Show WIP OSP dynamic SQL parameters. – | 1.18 21 Aug 2022 Douglas Volz Streamline dynamic SQL code. – | 1.19 03 Sep 2022 Douglas Volz Language translations for Accounting Line Types. – +=============================================================================+*/

Parameters

Transaction Date From, Transaction Date To, Show SLA Accounting, Show Purchase Orders, Show Projects, Show WIP Outside Processing, Category Set 1, Category Set 2, Category Set 3, Supplier Name, PO Number, Destination Code, Item Number, Organization Code, Operating Unit, Ledger

Used tables

mtl_units_of_measure_vl, org_acct_periods, gl_code_combinations, fnd_lookup_values, hr_organization_information, hr_all_organization_units_vl, gl_ledgers, po_lookup_codes, &wip_osp_tables, gl_access_set_norm_assign, gl_ledger_set_norm_assign_v, mo_glob_org_access_tmp, dual

Dependencies

If you would like to try one of these Oracle EBS SQLs without having Blitz Report installed, note that some of the reports require functions from utility package xxen_util.

Example Report

CAC Receiving Account Summary 03-Sep-2022 111842.xlsx

Report SQL

www.enginatics.com/reports/cac-receiving-account-summary/

Blitz Report™ import options

CAC_Receiving_Account_Summary.xml

# Case Study & Technical Analysis: CAC Receiving Account Summary

## Executive Summary
The **CAC Receiving Account Summary** report is a specialized accounting tool for the "Receiving" subledger. While the "Material Account Summary" covers inventory movements, this report focuses specifically on the accrual and clearing activities that happen at the dock door.
It bridges the gap between the Purchase Order (PO) and the General Ledger (GL), providing a summarized view of:
1.  **Accruals:** The liability recorded when goods are received but not yet invoiced (Receipt Accruals).
2.  **Clearing:** The reversal of that liability when the AP Invoice is matched.
3.  **Inspection/Delivery:** The movement of value from "Receiving Inspection" to "Inventory" or "Expense".

## Business Challenge
The "Receiving" stage is a financial limbo. Goods are physically present but often not yet legally owned or invoiced.
*   **The "Accrual" Black Hole:** At month-end, Finance needs to know exactly what is sitting in the "Receiving Inventory" (or "Accrual") account. If this account doesn't reconcile, it usually means receipts haven't been delivered or invoices haven't been matched.
*   **Expense vs. Inventory:** Receipts for expense items (like office supplies) often bypass inventory but still generate accounting entries. Tracking these "Expense Destination" receipts is crucial for departmental budget analysis.
*   **SLA Complexity:** As with other subledgers, R12 Subledger Accounting (SLA) can transform the raw receiving accounts (e.g., changing a cost center based on the project code). Reporting on the raw data (`RCV_RECEIVING_SUB_LEDGER`) might not match the GL.

## The Solution
This report provides a flexible, summarized view of receiving activity.
*   **Dual-Mode Architecture:**
    *   **SLA Mode:** Joins to `XLA_DISTRIBUTION_LINKS` to show the final, transformed accounting entries that hit the GL.
    *   **Legacy Mode:** Queries `RCV_RECEIVING_SUB_LEDGER` directly for a faster, operational view of the receiving transactions.
*   **Expense Handling:** It has special logic to handle "Description-based" POs (where there is no Item Number). In these cases, it pulls the "Expense Category" to categorize the spend, ensuring that even non-stock purchases are reportable.
*   **Granularity Control:** Users can toggle "Show Purchase Orders," "Show Projects," and "Show WIP" to switch between a high-level GL summary and a detailed transaction register.

## Technical Architecture (High Level)
The query relies on a dynamic `FROM` clause (likely hidden in the `&subledger_tab` or similar variable in the full code, though the snippet shows the outer select) to switch between data sources.
*   **Core Data Source:**
    *   **Non-SLA:** `RCV_RECEIVING_SUB_LEDGER` (RRSL) is the primary source. It links `RCV_TRANSACTIONS` to `GL_CODE_COMBINATIONS`.
    *   **SLA:** The query likely joins `RCV_TRANSACTIONS` -> `RCV_RECEIVING_SUB_LEDGER` -> `XLA_DISTRIBUTION_LINKS` -> `XLA_AE_LINES`.
*   **Dynamic Grouping:** The `GROUP BY` clause changes based on the user's parameters. If `Show Purchase Orders` is 'No', the query aggregates all receipts for an item/account into a single line, significantly reducing row count.
*   **Lookup Decoding:** Extensive use of `FND_LOOKUP_VALUES` and `PO_LOOKUP_CODES` ensures that cryptic codes like "DELIVER" or "RECEIVE" are translated into user-friendly terms like "Delivery to Inventory" or "Standard Receipt".

## Parameters & Filtering
*   **Show SLA Accounting:** The critical switch for GL reconciliation.
*   **Destination Code:** Allows filtering for "Expense" (Direct to GL), "Inventory" (Stock), or "Shop Floor" (Outside Processing).
*   **Show Purchase Orders/Projects/WIP:** Toggles for detail level.
*   **Transaction Date From/To:** Defines the accounting period.

## Performance & Optimization
*   **Summary by Default:** By defaulting to a summary view (grouping by Account/Item), the report is much faster than a standard "Receiving Transaction Register" which lists every single receipt line.
*   **Conditional Joins:** The dynamic SQL ensures that tables like `PO_HEADERS_ALL` or `PA_PROJECTS_ALL` are only joined if the user explicitly asks for that data.

## FAQ
**Q: Why is the "Amount" column sometimes zero?**
A: In Receiving, you often have offsetting entries. For example, a "Delivery" transaction credits Receiving Inspection and debits Inventory. If you summarize by Item (and the accounts are the same, which is rare but possible), they might net out. More likely, you are seeing the net activity for a period.

**Q: Can I use this to reconcile the "AP Accrual" account?**
A: Yes. Filter for the Accrual Account and look at the net activity. However, the "Accrual Reconciliation Report" is a more specialized tool for matching individual PO receipts to Invoices.

**Q: What does "Shop Floor" destination mean?**
A: This refers to Outside Processing (OSP). When you receive an OSP item, you are receiving a *service* directly to a WIP Job, not a physical item into a warehouse. The accounting debits WIP Valuation, not Inventory.

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Alert	CRM Foundation
ALR Alerts	JTF Grid Datasources
Contracts Core	Lease and Finance Management
OKC Contract Lines Summary	OKL Termination Quotes
Payments	Process Manufacturing Inventory
IBY Payment Process Request Details	GMI Cycle Count Forms
Public Sector Financials	Shipping Execution
PSA Budgetary Control Transactions	WSH Shipping/Delivery Transactions
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Property Manager	Advanced Supply Chain Planning
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Order Management	Work in Process
ONT Cancelled Orders ONT Order Holds ONT Orders ONT Orders and Lines ONT Recurring Billing Plan ONT System Parameters ONT Transaction Types Listing ONT Transaction Types and Line WF Processes	WIP Account Distribution WIP Discrete Job Shortage WIP Entities WIP Entities Summary WIP Outside Processing WIP Required Components WIP Value WIP Value Summary
Cash Management	Cost Management
CE Bank Account Balances CE Bank Branches CE Bank Statement Import Execution CE Bank Statement and Reconciliation CE Bank Transaction Codes Listing CE Cash in Transit CE Cleared Transactions CE General Ledger Cash Account Usage CE General Ledger Reconciliation CE Transactions Available for Reconciliation	CST AP and PO Accrual Reconciliation CST COGS Revenue Matching CST Cost Groups CST Detailed Item Cost CST Inventory Value - Multi-Organization (Element Costs) 11i CST Inventory Value - Multi-Organization (Item Costs) CST Inventory Value Report - by Subinventory (Item Cost) CST Item Cost Reports CST Miscellaneous Accrual Reconciliation CST Period Close Subinventory Value CST Period Close Subinventory Value Summary CST Periodic Inventory Value CST Supply Chain Indented Bills of Material Cost CST Uninvoiced Receipts
Purchasing	Discoverer
PO Approval Assignments PO Approval Groups PO Approved Supplier List PO Cancelled Purchase Orders PO Cancelled Requisitions PO Document Types PO Headers PO Headers 11i PO Headers and Lines PO Headers and Lines 11i PO Internal Requisitions and Sales Orders PO Internal Requisitions/Deliveries Discrepancy PO Invoice Price Variance PO Purchase Price Variance PO Purchase Requisitions with PO Details	DIS Access Privileges DIS Business Areas DIS Discoverer and Blitz Report Users DIS End User Layers DIS Folders, Business Areas, Items and LOVs DIS Import Performance DIS Items, Folders and Formulas DIS Migration identify missing EulConditions DIS Users DIS Workbook Export Script DIS Workbook Import Validation DIS Workbook Owner Export Script DIS Workbooks, Folders, Items and LOVs DIS Worksheet Execution History DIS Worksheet Execution Summary DIS Worksheet SQLs
Assets	Payables
FA Additions By Source FA Asset Additions FA Asset Book Details FA Asset Book Details 11i FA Asset Cost FA Asset Impairments FA Asset Inventory FA Asset Inventory Report FA Asset Reclassification FA Asset Register FA Asset Retirements FA Asset Summary (Germany) FA CIP Cost FA Cost Adjustments FA Depreciation Projection FA Depreciation Reserve FA Journal Entry Reserve Ledger FA Revaluation Reserve FA Tax Reserve Ledger	AP 1099 Payments AP Accounted Invoice Aging AP Cash Requirement AP DPIVA Export LSNA AP Expenses AP Final Payment Register 11i AP Intercompany Invoice Details AP Invoice Approval Status AP Invoice Audit Listing AP Invoice Payments AP Invoice Payments 11i AP Invoice on Hold AP Invoice on Hold 11i AP Invoices and Lines AP Invoices and Lines 11i AP Invoices with PO, Intercompany and SLA Details AP Matched and Modified Receipts AP Negative Supplier Balance AP Open Balances Revaluation AP Open Items Revaluation AP Posted Invoice Register AP Posted Payment Register AP Preliminary Payment Register 11i AP Supplier Statement AP Suppliers AP Suppliers 11i AP Suppliers Revenue Summary AP Suppliers Revenue Summary 11i AP Trial Balance AP Trial Balance Report Definitions
Receivables	General Ledger
AR Adjustment Register AR Aging AR Aging Buckets and Interest Tiers Setup AR Applied Receipts AR Autoinvoice Interface Summary AR Customer Credit Limits AR Customer Credit Snapshot AR Customer Open Balances Period Lookback AR Customer Statement AR Customers and Sites AR Disputed Invoice AR European Sales Listing AR Incomplete Transactions AR Miscellaneous Receipts AR Miscellaneous Receipts 11i AR Open Balances Revaluation AR Open Items Revaluation AR Past Due Invoice AR Payment Terms AR Receipt Register AR Sales Journal By Customer AR Transaction Register AR Transaction Types AR Transactions and Lines AR Transactions and Lines 11i AR Transactions and Payments AR Transactions and Payments 11i AR Unaccounted Transaction Sweep AR Unapplied Receipts Register AR to GL Reconciliation	GL Account Analysis GL Account Analysis (Distributions) GL Account Analysis (Distributions) 11g GL Account Analysis (Drilldown) GL Account Analysis (Drilldown) (with inventory and WIP) GL Account Analysis 11g GL Account Analysis 11i GL Balance GL Balance (pivot) GL Balance by Account Hierarchy GL Code Combinations GL Daily Rates GL Data Access Sets GL FSG Reports GL FSG Row Orders GL Financial Statement and Drilldown (FSG) GL Header Categories Summary GL Journals GL Journals (Drilldown) GL Journals (Drilldown) 11g GL Journals 11i GL Ledger Sets GL Ledgers and Legal Entities GL Ledgers and Organizations GL Oracle FSG Converter GL Oracle FSG Converter 11g GL Period Status GL Periods GL Summary Templates GL Trial Balance - Detail GL effective vs accounting vs period start and end date comparison
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