PAY Payroll Element Details

Description:

Master data report showing HR payroll element details. Elements are the units used to build all the earnings, deductions and benefits that companies can give to employees.

Parameters

Effective Date

Used tables

pay_element_types_f_vl, pay_element_classifications

Dependencies

If you would like to try one of these Oracle EBS SQLs without having Blitz Report installed, note that some of the reports require functions from utility package xxen_util.

Example Report

None

Report SQL

www.enginatics.com/reports/pay-payroll-element-details/

Blitz Report™ import options

PAY_Payroll_Element_Details.xml

Case Study & Technical Analysis: PAY Payroll Element Details Report

Executive Summary

The PAY Payroll Element Details report is a critical master data and configuration audit tool for organizations using Oracle Payroll. It provides a comprehensive listing of all defined payroll elements, which are the foundational building blocks for all earnings, deductions, and benefits. This report is essential for payroll administrators, HR system analysts, and auditors to understand the complete setup of each element, ensuring accurate payroll processing, compliance with regulations, and clear documentation of compensation structures.

Business Challenge

Oracle Payroll’s flexibility relies heavily on the intricate setup of “elements.” Managing these elements, especially in large or complex organizations with numerous pay components, can be challenging:

Configuration Complexity: Payroll elements have a multitude of associated attributes, input values, and processing rules. It’s difficult to get a single, consolidated view of all these details without navigating through multiple forms in the application.
Risk of Processing Errors: Incorrectly configured elements can lead to erroneous payroll calculations, impacting employee paychecks, financial reporting, and potentially resulting in compliance penalties.
Troubleshooting Difficulties: When payroll calculation issues arise, the first step is often to review the element’s setup. Without a detailed report, this can be a time-consuming manual process of checking individual element definitions.
Documentation and Audit Requirements: Maintaining up-to-date documentation of all payroll elements, including their effective dates and classifications, is critical for internal audits, external compliance, and knowledge transfer, but is cumbersome to do manually.

The Solution

This report provides a clear, consolidated, and auditable view of all payroll element configurations, directly addressing the complexities of payroll setup and management.

Comprehensive Element View: It presents a detailed list of all payroll elements, including their names, classifications (e.g., earnings, deductions), processing rules, and effective dates. This provides a holistic understanding of how each component of pay is defined.
Simplified Configuration Audit: Payroll and HR system administrators can use this report to quickly audit element setups, verify input values, and ensure that all attributes are correctly configured, thereby minimizing the risk of payroll errors.
Accelerated Troubleshooting: When discrepancies occur in payroll processing, analysts can leverage this report to rapidly identify potential misconfigurations in element definitions, significantly speeding up problem resolution.
Enhanced Documentation: The report serves as a live, accurate source of documentation for payroll element setups. It can be easily exported to Excel and archived for compliance purposes, system upgrade planning, or knowledge sharing.

Technical Architecture (High Level)

The report queries the core Oracle Payroll setup tables that define payroll elements and their classifications.

Primary Tables Involved:
- pay_element_types_f_vl (the central view for payroll element definitions, including effective dates, names, and processing details).
- pay_element_classifications (stores the categorization of elements, e.g., ‘Earnings’, ‘Pre-Tax Deductions’).
Logical Relationships: The report primarily selects from the pay_element_types_f_vl view, which is a date-effective table, to retrieve the current or historical definitions of payroll elements. It then joins to pay_element_classifications to provide the user-friendly name of the element’s classification, making the report more intuitive.

Parameters & Filtering

The report includes a single, but critical, date-effective parameter:

Effective Date: This parameter allows users to view the element definitions as they stood on a specific date. This is crucial for historical analysis or for verifying setups that were active during a particular payroll run, as element definitions can change over time.

Performance & Optimization

As a report focused on setup data, it is designed for rapid performance.

Low Data Volume: The underlying element definition tables contain a manageable number of rows compared to transactional tables, ensuring that the query executes quickly.
Date-Effective Indexing: The pay_element_types_f_vl view is designed to be highly performant for date-effective queries, leveraging underlying indexes to retrieve the correct version of an element definition for the specified Effective Date.

FAQ

1. What is the difference between an ‘element’ and an ‘element classification’? An ‘element’ is a specific component of pay or deduction (e.g., ‘Base Salary’, ‘Overtime Pay’, ‘Health Insurance Premium’). An ‘element classification’ is a higher-level grouping that categorizes elements with similar characteristics (e.g., ‘Earnings’, ‘Pre-Tax Deductions’, ‘Employer Liabilities’). Classifications are used for reporting and to define processing rules.

2. Why is the ‘Effective Date’ parameter so important for this report? Payroll element definitions can change over time due to new regulations, collective bargaining agreements, or company policy updates. The Effective Date parameter allows you to retrieve the exact definition of an element that was valid on that specific date, which is crucial for accurately auditing historical payroll runs.

3. Can this report be used to identify all elements associated with a specific input value (e.g., ‘Rate’)? While this report shows the element’s core details, a more advanced query joining to pay_input_values_f would be required to filter for elements based on their specific input values. This report focuses on the high-level attributes of the element itself.

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ALR Alerts	JTF Grid Datasources
Contracts Core	Lease and Finance Management
OKC Contract Lines Summary	OKL Termination Quotes
Payments	Process Manufacturing Inventory
IBY Payment Process Request Details	GMI Cycle Count Forms
Public Sector Financials	Shipping Execution
PSA Budgetary Control Transactions	WSH Shipping/Delivery Transactions
Warehouse Management	XML Publisher
WMS Control Board Tasks	XDO Publisher Data Definitions
Capacity	Legal Entity Configurator
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OKS Service Contracts Billing History OKS Service Contracts Billing Schedule	AD Applied Patches AD Applied Patches 11i AD Applied Patches R12.2
Enterprise Asset Management	Installed Base
EAM Assets EAM Weekly Schedule EAM Work Orders	CSI Customer Products Summary CSI Installed Base Extended Attributes Summary CSI Installed Base Summary by Organization
Payroll	Process Manufacturing
PAY Costing Detail PAY Employee Payroll History PAY Payroll Element Details	OPM Batch Lot Cost Details OPM Batch Lot Cost Trends OPM Reconcilation
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XLA Distribution Links Summary XLA Entity ID Mappings XLA Subledger Period Close Exceptions	WF Activity Status Summary WF Business Events and Subscriptions WF Notifications
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Advanced Pricing	Bills of Material
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Property Manager	Advanced Supply Chain Planning
PN GL Reconciliation PN Generate Lease Analysis PN Generate Lease Details PN Generate Portfolio Detail PN Generate Portfolio Summary	MSC Exceptions MSC Horizontal Plan MSC Pegging Hierarchy MSC Pegging Hierarchy 11i MSC Plan Orders MSC Vertical Plan
E-Business Tax	Projects
ZX Financial Tax Register ZX Lines Summary ZX Party Tax Profiles ZX Tax Accounts ZX Tax Regimes ZX US Sales Tax	PA Capital Project Summary with Asset Detail PA Project Budget PA Revenue, Cost, Budgets by Resources PA Revenue, Cost, Budgets by Work Breakdown Structure PA Task Schedule PA Transaction Sources
Human Resources	Master Scheduling/MRP
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Order Management	Work in Process
ONT Cancelled Orders ONT Order Holds ONT Orders ONT Orders and Lines ONT Recurring Billing Plan ONT System Parameters ONT Transaction Types Listing ONT Transaction Types and Line WF Processes	WIP Account Distribution WIP Discrete Job Shortage WIP Entities WIP Entities Summary WIP Outside Processing WIP Required Components WIP Value WIP Value Summary
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CE Bank Account Balances CE Bank Branches CE Bank Statement Import Execution CE Bank Statement and Reconciliation CE Bank Transaction Codes Listing CE Cash in Transit CE Cleared Transactions CE General Ledger Cash Account Usage CE General Ledger Reconciliation CE Transactions Available for Reconciliation	CST AP and PO Accrual Reconciliation CST COGS Revenue Matching CST Cost Groups CST Detailed Item Cost CST Inventory Value - Multi-Organization (Element Costs) 11i CST Inventory Value - Multi-Organization (Item Costs) CST Inventory Value Report - by Subinventory (Item Cost) CST Item Cost Reports CST Miscellaneous Accrual Reconciliation CST Period Close Subinventory Value CST Period Close Subinventory Value Summary CST Periodic Inventory Value CST Supply Chain Indented Bills of Material Cost CST Uninvoiced Receipts
Purchasing	Discoverer
PO Approval Assignments PO Approval Groups PO Approved Supplier List PO Cancelled Purchase Orders PO Cancelled Requisitions PO Document Types PO Headers PO Headers 11i PO Headers and Lines PO Headers and Lines 11i PO Internal Requisitions and Sales Orders PO Internal Requisitions/Deliveries Discrepancy PO Invoice Price Variance PO Purchase Price Variance PO Purchase Requisitions with PO Details	DIS Access Privileges DIS Business Areas DIS Discoverer and Blitz Report Users DIS End User Layers DIS Folders, Business Areas, Items and LOVs DIS Import Performance DIS Items, Folders and Formulas DIS Migration identify missing EulConditions DIS Users DIS Workbook Export Script DIS Workbook Import Validation DIS Workbook Owner Export Script DIS Workbooks, Folders, Items and LOVs DIS Worksheet Execution History DIS Worksheet Execution Summary DIS Worksheet SQLs
Assets	Payables
FA Additions By Source FA Asset Additions FA Asset Book Details FA Asset Book Details 11i FA Asset Cost FA Asset Impairments FA Asset Inventory FA Asset Inventory Report FA Asset Reclassification FA Asset Register FA Asset Retirements FA Asset Summary (Germany) FA CIP Cost FA Cost Adjustments FA Depreciation Projection FA Depreciation Reserve FA Journal Entry Reserve Ledger FA Revaluation Reserve FA Tax Reserve Ledger	AP 1099 Payments AP Accounted Invoice Aging AP Cash Requirement AP DPIVA Export LSNA AP Expenses AP Final Payment Register 11i AP Intercompany Invoice Details AP Invoice Approval Status AP Invoice Audit Listing AP Invoice Payments AP Invoice Payments 11i AP Invoice on Hold AP Invoice on Hold 11i AP Invoices and Lines AP Invoices and Lines 11i AP Invoices with PO, Intercompany and SLA Details AP Matched and Modified Receipts AP Negative Supplier Balance AP Open Balances Revaluation AP Open Items Revaluation AP Posted Invoice Register AP Posted Payment Register AP Preliminary Payment Register 11i AP Supplier Statement AP Suppliers AP Suppliers 11i AP Suppliers Revenue Summary AP Suppliers Revenue Summary 11i AP Trial Balance AP Trial Balance Report Definitions
Receivables	General Ledger
AR Adjustment Register AR Aging AR Aging Buckets and Interest Tiers Setup AR Applied Receipts AR Autoinvoice Interface Summary AR Customer Credit Limits AR Customer Credit Snapshot AR Customer Open Balances Period Lookback AR Customer Statement AR Customers and Sites AR Disputed Invoice AR European Sales Listing AR Incomplete Transactions AR Miscellaneous Receipts AR Miscellaneous Receipts 11i AR Open Balances Revaluation AR Open Items Revaluation AR Past Due Invoice AR Payment Terms AR Receipt Register AR Sales Journal By Customer AR Transaction Register AR Transaction Types AR Transactions and Lines AR Transactions and Lines 11i AR Transactions and Payments AR Transactions and Payments 11i AR Unaccounted Transaction Sweep AR Unapplied Receipts Register AR to GL Reconciliation	GL Account Analysis GL Account Analysis (Distributions) GL Account Analysis (Distributions) 11g GL Account Analysis (Drilldown) GL Account Analysis (Drilldown) (with inventory and WIP) GL Account Analysis 11g GL Account Analysis 11i GL Balance GL Balance (pivot) GL Balance by Account Hierarchy GL Code Combinations GL Daily Rates GL Data Access Sets GL FSG Reports GL FSG Row Orders GL Financial Statement and Drilldown (FSG) GL Header Categories Summary GL Journals GL Journals (Drilldown) GL Journals (Drilldown) 11g GL Journals 11i GL Ledger Sets GL Ledgers and Legal Entities GL Ledgers and Organizations GL Oracle FSG Converter GL Oracle FSG Converter 11g GL Period Status GL Periods GL Summary Templates GL Trial Balance - Detail GL effective vs accounting vs period start and end date comparison
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