PN GL Reconciliation

Description:

Application: Property Manager Report: PN GL Reconciliation

Parameters

Ledger, Operating Unit, Period, Representation, Regime, Lease Number, Lease Number From, Lease Number To, Lease Name, Lease Name From, Lease Name To, Show Amt in Ledger/Entered Currency, Incl Revenue/Expense Accounts, Incl Amt by Term/Option Type, Incl Amt by Stream Type, Incl Amt by SLA Account Class, Incl Amt by SLA Account Segment, Incl Manual GL Entries

Used tables

xmltable, xla_entity_types_vl, xla_event_types_vl, q_trx, q_trx_amt

Dependencies

If you would like to try one of these Oracle EBS SQLs without having Blitz Report installed, note that some of the reports require functions from utility package xxen_util.

Example Report

None

Report SQL

www.enginatics.com/reports/pn-gl-reconciliation/

Blitz Report™ import options

PN_GL_Reconciliation.xml

Case Study & Technical Analysis: PN GL Reconciliation Report

Executive Summary

The PN GL Reconciliation report is a crucial financial closing and audit tool for organizations using Oracle Property Management (PN). It facilitates the vital process of reconciling lease-related subledger activity with the corresponding account balances in the General Ledger. This report provides a detailed breakdown of Property Management transactions, enabling finance teams to identify and investigate any discrepancies, ensure the accuracy of financial statements, and comply with accounting standards for lease assets and liabilities.

Business Challenge

Reconciling subledger balances to the General Ledger is a fundamental aspect of financial reporting, but it can be particularly complex for specialized modules like Property Management. Key challenges include:

Subledger-to-GL Discrepancies: It is a common and serious issue for the detailed financial activity recorded in the Property Management subledger (e.g., rent revenue, lease expense) to become out of sync with the balances posted to the General Ledger.
Lack of Detailed Reconciliation Tools: Standard Oracle reports often lack the granularity or flexibility needed to easily compare PN subledger data with GL balances, especially when trying to pinpoint the source of variances.
Impact of Lease Accounting Standards: With new lease accounting standards (ASC 842, IFRS 16), the volume and complexity of lease-related financial entries have increased, making reconciliation even more critical and challenging.
Manual Investigation Effort: Investigating PN-to-GL discrepancies often involves labor-intensive manual data extraction and comparison across multiple systems, leading to delays in the financial close and increased audit risk.

The Solution

This report provides an automated, detailed, and configurable reconciliation that transforms the PN financial close process.

Automated Balance Comparison: The report automatically compares financial activity originating from Property Management to the corresponding GL account balances, highlighting any differences.
Granular Variance Identification: It offers extensive options to break down amounts by term/option type, stream type, SLA account class, and even SLA account segments, allowing finance teams to pinpoint the exact source of any discrepancy.
Inclusion of Manual GL Entries: The option to include manual GL entries helps in identifying if out-of-balance situations are caused by journal entries made directly to PN-related accounts, bypassing the subledger.
Accelerated Financial Close: By providing a structured and detailed reconciliation, the report significantly reduces the time and effort required for month-end close, improving the timeliness and reliability of financial reporting.

Technical Architecture (High Level)

The report queries core Oracle Property Management and Subledger Accounting (SLA) tables to provide a comprehensive reconciliation view.

Primary Tables Involved:
- pn_leases_all and pn_payment_terms_all (to identify lease contracts and their associated financial terms).
- xla_ae_headers and xla_ae_lines (Subledger Accounting tables that store the detailed accounting entries generated from Property Management transactions before they are posted to the GL).
- gl_je_headers and gl_je_lines (for General Ledger journal entry details).
- xla_entity_types_vl and xla_event_types_vl (for definitions of SLA entities and event types).
- q_trx and q_trx_amt (likely internal views or temporary tables used to process transaction and amount details for reconciliation).
Logical Relationships: The report links Property Management lease and payment term data to the corresponding accounting entries generated in SLA. It then compares these subledger entries against the actual postings in the General Ledger. The various “Incl Amt by” parameters determine how these amounts are aggregated and presented for comparison.

Parameters & Filtering

The report offers a highly flexible set of parameters for granular reconciliation:

Financial Context: Ledger, Operating Unit, and Period are critical for defining the scope of the reconciliation.
Lease Identification: Lease Number and Lease Name (with From/To ranges) allow for specific lease-level reconciliation.
Amount Breakdown Options: A wide array of “Incl Amt by” parameters (Term/Option Type, Stream Type, SLA Account Class, SLA Account Segment) allows users to customize the report’s detail level for targeted discrepancy analysis.
Incl Manual GL Entries: A crucial parameter to help pinpoint if manual adjustments in the GL are causing reconciliation issues.

Performance & Optimization

As a detailed financial reconciliation report, it is optimized through period-driven filtering and efficient aggregation of subledger data.

Period-Driven Processing: The Period parameter is essential for performance. It allows the report to focus on a specific accounting period’s activity, preventing the need to process all historical transaction data.
Leveraging SLA Data: By querying the Subledger Accounting tables (xla_*), the report benefits from Oracle’s robust accounting engine, which pre-processes and structures transactional data for GL posting, allowing for more efficient reconciliation queries.
Conditional Data Inclusion: The various Incl Amt by parameters allow the report to execute more complex aggregation logic only when that specific level of detail is requested, preventing unnecessary processing.

FAQ

1. What are the most common reasons for a discrepancy between Property Management and the General Ledger? Common reasons include: unposted transactions in PN, errors in Subledger Accounting (SLA) setups, manual journal entries made directly to PN-related GL accounts (bypassing the subledger), or data integrity issues. This report helps pinpoint where these issues might lie.

2. How does the ‘Regime’ parameter impact the report? The Regime parameter refers to the accounting standard or rule set (ee.g., “US GAAP,” “IFRS”) under which the accounting entries are generated. If your organization uses different accounting regimes, this parameter allows you to reconcile transactions processed under a specific set of rules.

3. What is the benefit of including ‘Manual GL Entries’ in the report? Including manual GL entries (those not originating from Property Management) is critical for reconciliation. If there’s a discrepancy, and you see manual entries to a PN-related GL account, it immediately flags a potential issue where the GL was adjusted without the subledger being updated, or vice-versa.

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Alert	CRM Foundation
ALR Alerts	JTF Grid Datasources
Contracts Core	Lease and Finance Management
OKC Contract Lines Summary	OKL Termination Quotes
Payments	Process Manufacturing Inventory
IBY Payment Process Request Details	GMI Cycle Count Forms
Public Sector Financials	Shipping Execution
PSA Budgetary Control Transactions	WSH Shipping/Delivery Transactions
Warehouse Management	XML Publisher
WMS Control Board Tasks	XDO Publisher Data Definitions
Capacity	Legal Entity Configurator
CRP Available Resources CRP Resource Plan	XLE Establishment and Legal Entity Associations XLE Legal Entities
Service Contracts	Applications DBA
OKS Service Contracts Billing History OKS Service Contracts Billing Schedule	AD Applied Patches AD Applied Patches 11i AD Applied Patches R12.2
Enterprise Asset Management	Installed Base
EAM Assets EAM Weekly Schedule EAM Work Orders	CSI Customer Products Summary CSI Installed Base Extended Attributes Summary CSI Installed Base Summary by Organization
Payroll	Process Manufacturing
PAY Costing Detail PAY Employee Payroll History PAY Payroll Element Details	OPM Batch Lot Cost Details OPM Batch Lot Cost Trends OPM Reconcilation
Subledger Accounting	Workflow
XLA Distribution Links Summary XLA Entity ID Mappings XLA Subledger Period Close Exceptions	WF Activity Status Summary WF Business Events and Subscriptions WF Notifications
Asia/Pacific Localizations	Enterprise Command Center
JA India - TDS Certificates JA India GSTR-1 Return JA India GSTR-2 Return JA India GSTR-3B Return	ECC Admin - Concurrent Programs ECC Admin - Data Load Tracking ECC Admin - Data Sets ECC Admin - Metadata Attributes
Advanced Pricing	Bills of Material
QP Customer Pricing Engine Request QP Modifier Details QP Price Lists QP Pricing Agreements QP Pricing Attribute Definitions	BOM Bill of Material Structure BOM Calendar Exceptions BOM Calendars BOM Item Where Used GUI BOM Routings
Property Manager	Advanced Supply Chain Planning
PN GL Reconciliation PN Generate Lease Analysis PN Generate Lease Details PN Generate Portfolio Detail PN Generate Portfolio Summary	MSC Exceptions MSC Horizontal Plan MSC Pegging Hierarchy MSC Pegging Hierarchy 11i MSC Plan Orders MSC Vertical Plan
E-Business Tax	Projects
ZX Financial Tax Register ZX Lines Summary ZX Party Tax Profiles ZX Tax Accounts ZX Tax Regimes ZX US Sales Tax	PA Capital Project Summary with Asset Detail PA Project Budget PA Revenue, Cost, Budgets by Resources PA Revenue, Cost, Budgets by Work Breakdown Structure PA Task Schedule PA Transaction Sources
Human Resources	Master Scheduling/MRP
PER Employee Assignments PER Employee Grade Changes PER Employee Salary Change PER Information Type Security PER Organization Hierarchy PER Organizations PER Security Profiles	MRP End Assembly Pegging MRP Exceptions MRP Financial Analysis MRP Horizontal Plan MRP Item Forecast MRP Pegging MRP Plan Orders MRP Sourcing Rules and Bills of Distribution
Order Management	Work in Process
ONT Cancelled Orders ONT Order Holds ONT Orders ONT Orders and Lines ONT Recurring Billing Plan ONT System Parameters ONT Transaction Types Listing ONT Transaction Types and Line WF Processes	WIP Account Distribution WIP Discrete Job Shortage WIP Entities WIP Entities Summary WIP Outside Processing WIP Required Components WIP Value WIP Value Summary
Cash Management	Cost Management
CE Bank Account Balances CE Bank Branches CE Bank Statement Import Execution CE Bank Statement and Reconciliation CE Bank Transaction Codes Listing CE Cash in Transit CE Cleared Transactions CE General Ledger Cash Account Usage CE General Ledger Reconciliation CE Transactions Available for Reconciliation	CST AP and PO Accrual Reconciliation CST COGS Revenue Matching CST Cost Groups CST Detailed Item Cost CST Inventory Value - Multi-Organization (Element Costs) 11i CST Inventory Value - Multi-Organization (Item Costs) CST Inventory Value Report - by Subinventory (Item Cost) CST Item Cost Reports CST Miscellaneous Accrual Reconciliation CST Period Close Subinventory Value CST Period Close Subinventory Value Summary CST Periodic Inventory Value CST Supply Chain Indented Bills of Material Cost CST Uninvoiced Receipts
Purchasing	Discoverer
PO Approval Assignments PO Approval Groups PO Approved Supplier List PO Cancelled Purchase Orders PO Cancelled Requisitions PO Document Types PO Headers PO Headers 11i PO Headers and Lines PO Headers and Lines 11i PO Internal Requisitions and Sales Orders PO Internal Requisitions/Deliveries Discrepancy PO Invoice Price Variance PO Purchase Price Variance PO Purchase Requisitions with PO Details	DIS Access Privileges DIS Business Areas DIS Discoverer and Blitz Report Users DIS End User Layers DIS Folders, Business Areas, Items and LOVs DIS Import Performance DIS Items, Folders and Formulas DIS Migration identify missing EulConditions DIS Users DIS Workbook Export Script DIS Workbook Import Validation DIS Workbook Owner Export Script DIS Workbooks, Folders, Items and LOVs DIS Worksheet Execution History DIS Worksheet Execution Summary DIS Worksheet SQLs
Assets	Payables
FA Additions By Source FA Asset Additions FA Asset Book Details FA Asset Book Details 11i FA Asset Cost FA Asset Impairments FA Asset Inventory FA Asset Inventory Report FA Asset Reclassification FA Asset Register FA Asset Retirements FA Asset Summary (Germany) FA CIP Cost FA Cost Adjustments FA Depreciation Projection FA Depreciation Reserve FA Journal Entry Reserve Ledger FA Revaluation Reserve FA Tax Reserve Ledger	AP 1099 Payments AP Accounted Invoice Aging AP Cash Requirement AP DPIVA Export LSNA AP Expenses AP Final Payment Register 11i AP Intercompany Invoice Details AP Invoice Approval Status AP Invoice Audit Listing AP Invoice Payments AP Invoice Payments 11i AP Invoice on Hold AP Invoice on Hold 11i AP Invoices and Lines AP Invoices and Lines 11i AP Invoices with PO, Intercompany and SLA Details AP Matched and Modified Receipts AP Negative Supplier Balance AP Open Balances Revaluation AP Open Items Revaluation AP Posted Invoice Register AP Posted Payment Register AP Preliminary Payment Register 11i AP Supplier Statement AP Suppliers AP Suppliers 11i AP Suppliers Revenue Summary AP Suppliers Revenue Summary 11i AP Trial Balance AP Trial Balance Report Definitions
Receivables	General Ledger
AR Adjustment Register AR Aging AR Aging Buckets and Interest Tiers Setup AR Applied Receipts AR Autoinvoice Interface Summary AR Customer Credit Limits AR Customer Credit Snapshot AR Customer Open Balances Period Lookback AR Customer Statement AR Customers and Sites AR Disputed Invoice AR European Sales Listing AR Incomplete Transactions AR Miscellaneous Receipts AR Miscellaneous Receipts 11i AR Open Balances Revaluation AR Open Items Revaluation AR Past Due Invoice AR Payment Terms AR Receipt Register AR Sales Journal By Customer AR Transaction Register AR Transaction Types AR Transactions and Lines AR Transactions and Lines 11i AR Transactions and Payments AR Transactions and Payments 11i AR Unaccounted Transaction Sweep AR Unapplied Receipts Register AR to GL Reconciliation	GL Account Analysis GL Account Analysis (Distributions) GL Account Analysis (Distributions) 11g GL Account Analysis (Drilldown) GL Account Analysis (Drilldown) (with inventory and WIP) GL Account Analysis 11g GL Account Analysis 11i GL Balance GL Balance (pivot) GL Balance by Account Hierarchy GL Code Combinations GL Daily Rates GL Data Access Sets GL FSG Reports GL FSG Row Orders GL Financial Statement and Drilldown (FSG) GL Header Categories Summary GL Journals GL Journals (Drilldown) GL Journals (Drilldown) 11g GL Journals 11i GL Ledger Sets GL Ledgers and Legal Entities GL Ledgers and Organizations GL Oracle FSG Converter GL Oracle FSG Converter 11g GL Period Status GL Periods GL Summary Templates GL Trial Balance - Detail GL effective vs accounting vs period start and end date comparison
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