PO Headers

Description:

PO headers or releases with corresponding invoices and their payment status. Example: To show all POs or releases which have an invoice but no receiving TRX yet, set following parameters: Invoice exists=Yes Receiving TRX exists=No

Parameters

Operating Unit, Supplier, Supplier Site, PO Number, Type, Payment Status, Show Invoice Details, Invoice exists, Receiving TRX exists, Creation Date From, Creation Date To, Created By

Used tables

rcv_transactions, hr_all_organization_units_vl, po_headers_all, po_releases_all, per_people_x, ap_suppliers, ap_supplier_sites_all, po_vendor_contacts, po_document_types_all_vl, ap_terms, hr_locations_all_vl, ap_invoice_lines_all, ap_invoices_all

Dependencies

If you would like to try one of these Oracle EBS SQLs without having Blitz Report installed, note that some of the reports require functions from utility package xxen_util.

Example Report

PO Headers 20-Jan-2021 132823.xlsx

Report SQL

www.enginatics.com/reports/po-headers/

Blitz Report™ import options

PO_Headers.xml

Case Study & Technical Analysis: PO Headers Report

Executive Summary

The PO Headers report is a comprehensive procurement and accounts payable reconciliation tool within Oracle Purchasing. It provides a consolidated view of Purchase Order (PO) headers and releases, integrating information about their receiving status and associated invoice and payment details. This report is indispensable for procurement, accounts payable, and finance teams to track the procure-to-pay cycle from order creation to final payment, identify bottlenecks, reconcile data between modules, and ensure accurate financial reporting.

Business Challenge

Managing the procure-to-pay process from purchase order to invoice payment involves multiple steps and modules, often leading to fragmented visibility. Organizations frequently struggle with:

Lack of End-to-End Visibility: It’s difficult to get a single, consolidated view that shows a PO’s creation details, whether goods have been received, if an invoice has been raised, and its payment status. This fragmentation hinders efficient process management.
Reconciliation Challenges: Reconciling POs with receipts and invoices is a crucial but often manual and complex task. Discrepancies can lead to payment delays, vendor disputes, and significant administrative overhead for Accounts Payable.
Identifying Bottlenecks: Without clear visibility into each stage, it’s challenging to pinpoint where delays occur in the procure-to-pay cycle (e.g., awaiting receipt, pending invoice processing), impacting supplier relationships and cash flow.
Forecasting and Accrual Accuracy: Accurate tracking of commitments, receipts, and invoices is vital for financial forecasting and accrual processes. Incomplete data can lead to inaccurate financial statements.

The Solution

This report offers a flexible, consolidated, and actionable solution for managing the entire procure-to-pay lifecycle, directly addressing the challenges of fragmented visibility and reconciliation.

Unified Procure-to-Pay View: It integrates PO header (and release) details with corresponding receiving transactions and invoice/payment statuses into a single, comprehensive report, providing an end-to-end view of the purchasing process.
Powerful Reconciliation Tool: Parameters like Invoice exists and Receiving TRX exists enable users to quickly identify discrepancies (e.g., POs with an invoice but no receipt) that require immediate attention, significantly streamlining reconciliation efforts.
Status Monitoring: The report allows users to monitor the status of POs and invoices, helping to identify bottlenecks and ensure timely processing. The Payment Status parameter provides a quick overview of financial obligations.
Enhanced Financial Oversight: By providing a clear picture of commitments, receipts, and invoices, the report supports accurate financial accruals, forecasting, and cash flow management.

Technical Architecture (High Level)

The report queries core Oracle Purchasing, Inventory (Receiving), and Accounts Payable tables to consolidate procure-to-pay data.

Primary Tables Involved:
- po_headers_all (the central table for Purchase Order header details).
- po_releases_all (for blanket release details, if applicable).
- rcv_transactions (for receiving transaction details, indicating goods receipt).
- ap_invoices_all and ap_invoice_lines_all (for supplier invoice and payment details).
- ap_suppliers and ap_supplier_sites_all (for supplier information).
- po_document_types_all_vl (for PO document type names).
Logical Relationships: The report starts by retrieving PO header or release information. It then conditionally joins to rcv_transactions to determine if goods have been received against the PO. Subsequently, it joins to ap_invoices_all and ap_invoice_lines_all to check for associated supplier invoices and their payment status, effectively linking all stages of the procure-to-pay process.

Parameters & Filtering

The report offers an extensive set of parameters for precise filtering and detailed data inclusion:

Supplier and PO Identification: Supplier, Supplier Site, PO Number, and Type (e.g., ‘Standard PO’, ‘Blanket Release’) allow for granular targeting.
Status Filters: Payment Status provides a high-level view of invoice payment. Invoice exists and Receiving TRX exists are crucial for identifying reconciliation anomalies.
Date Ranges: Creation Date From/To allows for analyzing POs created within specific periods.
Show Invoice Details: A flag to dynamically include granular invoice-related information in the report output.

Performance & Optimization

As a transactional report integrating data across multiple modules, it is optimized through strong filtering and efficient joining strategies.

Parameter-Driven Efficiency: The use of specific PO Number, Supplier, and Creation Date ranges is critical for performance, allowing the database to efficiently narrow down the large transactional datasets.
Conditional Joins: The Invoice exists and Receiving TRX exists parameters effectively act as filters that prevent unnecessary complex joins to AP and Receiving tables if only PO header data is required.
Indexed Lookups: Queries leverage standard Oracle indexes on po_header_id, vendor_id, rcv_transaction_id, and invoice_id for efficient data retrieval across modules.

FAQ

1. What does it mean if a PO has an invoice but no receiving transaction? This typically indicates a discrepancy. It could mean an invoice was processed before the goods were physically received or recorded in the system, potentially bypassing controls. This report is designed to flag such situations for investigation by Accounts Payable and Receiving teams.

2. Can this report also show the details of the PO lines? This report primarily focuses on PO headers and releases. To see detailed PO line information (e.g., item numbers, quantities, unit prices), a related report like the ‘PO Headers and Lines’ report would be used, which drills down into line-level details.

3. How can I use this report to identify open commitments? By filtering for POs that are not yet fully invoiced and have no corresponding receiving transactions (if it’s a goods-based PO), you can get a good indication of outstanding commitments. The report provides the foundational data to analyze these commitments further.

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ALR Alerts	JTF Grid Datasources
Contracts Core	Lease and Finance Management
OKC Contract Lines Summary	OKL Termination Quotes
Payments	Process Manufacturing Inventory
IBY Payment Process Request Details	GMI Cycle Count Forms
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Property Manager	Advanced Supply Chain Planning
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Order Management	Work in Process
ONT Cancelled Orders ONT Order Holds ONT Orders ONT Orders and Lines ONT Recurring Billing Plan ONT System Parameters ONT Transaction Types Listing ONT Transaction Types and Line WF Processes	WIP Account Distribution WIP Discrete Job Shortage WIP Entities WIP Entities Summary WIP Outside Processing WIP Required Components WIP Value WIP Value Summary
Cash Management	Cost Management
CE Bank Account Balances CE Bank Branches CE Bank Statement Import Execution CE Bank Statement and Reconciliation CE Bank Transaction Codes Listing CE Cash in Transit CE Cleared Transactions CE General Ledger Cash Account Usage CE General Ledger Reconciliation CE Transactions Available for Reconciliation	CST AP and PO Accrual Reconciliation CST COGS Revenue Matching CST Cost Groups CST Detailed Item Cost CST Inventory Value - Multi-Organization (Element Costs) 11i CST Inventory Value - Multi-Organization (Item Costs) CST Inventory Value Report - by Subinventory (Item Cost) CST Item Cost Reports CST Miscellaneous Accrual Reconciliation CST Period Close Subinventory Value CST Period Close Subinventory Value Summary CST Periodic Inventory Value CST Supply Chain Indented Bills of Material Cost CST Uninvoiced Receipts
Purchasing	Discoverer
PO Approval Assignments PO Approval Groups PO Approved Supplier List PO Cancelled Purchase Orders PO Cancelled Requisitions PO Document Types PO Headers PO Headers 11i PO Headers and Lines PO Headers and Lines 11i PO Internal Requisitions and Sales Orders PO Internal Requisitions/Deliveries Discrepancy PO Invoice Price Variance PO Purchase Price Variance PO Purchase Requisitions with PO Details	DIS Access Privileges DIS Business Areas DIS Discoverer and Blitz Report Users DIS End User Layers DIS Folders, Business Areas, Items and LOVs DIS Import Performance DIS Items, Folders and Formulas DIS Migration identify missing EulConditions DIS Users DIS Workbook Export Script DIS Workbook Import Validation DIS Workbook Owner Export Script DIS Workbooks, Folders, Items and LOVs DIS Worksheet Execution History DIS Worksheet Execution Summary DIS Worksheet SQLs
Assets	Payables
FA Additions By Source FA Asset Additions FA Asset Book Details FA Asset Book Details 11i FA Asset Cost FA Asset Impairments FA Asset Inventory FA Asset Inventory Report FA Asset Reclassification FA Asset Register FA Asset Retirements FA Asset Summary (Germany) FA CIP Cost FA Cost Adjustments FA Depreciation Projection FA Depreciation Reserve FA Journal Entry Reserve Ledger FA Revaluation Reserve FA Tax Reserve Ledger	AP 1099 Payments AP Accounted Invoice Aging AP Cash Requirement AP DPIVA Export LSNA AP Expenses AP Final Payment Register 11i AP Intercompany Invoice Details AP Invoice Approval Status AP Invoice Audit Listing AP Invoice Payments AP Invoice Payments 11i AP Invoice on Hold AP Invoice on Hold 11i AP Invoices and Lines AP Invoices and Lines 11i AP Invoices with PO, Intercompany and SLA Details AP Matched and Modified Receipts AP Negative Supplier Balance AP Open Balances Revaluation AP Open Items Revaluation AP Posted Invoice Register AP Posted Payment Register AP Preliminary Payment Register 11i AP Supplier Statement AP Suppliers AP Suppliers 11i AP Suppliers Revenue Summary AP Suppliers Revenue Summary 11i AP Trial Balance AP Trial Balance Report Definitions
Receivables	General Ledger
AR Adjustment Register AR Aging AR Aging Buckets and Interest Tiers Setup AR Applied Receipts AR Autoinvoice Interface Summary AR Customer Credit Limits AR Customer Credit Snapshot AR Customer Open Balances Period Lookback AR Customer Statement AR Customers and Sites AR Disputed Invoice AR European Sales Listing AR Incomplete Transactions AR Miscellaneous Receipts AR Miscellaneous Receipts 11i AR Open Balances Revaluation AR Open Items Revaluation AR Past Due Invoice AR Payment Terms AR Receipt Register AR Sales Journal By Customer AR Transaction Register AR Transaction Types AR Transactions and Lines AR Transactions and Lines 11i AR Transactions and Payments AR Transactions and Payments 11i AR Unaccounted Transaction Sweep AR Unapplied Receipts Register AR to GL Reconciliation	GL Account Analysis GL Account Analysis (Distributions) GL Account Analysis (Distributions) 11g GL Account Analysis (Drilldown) GL Account Analysis (Drilldown) (with inventory and WIP) GL Account Analysis 11g GL Account Analysis 11i GL Balance GL Balance (pivot) GL Balance by Account Hierarchy GL Code Combinations GL Daily Rates GL Data Access Sets GL FSG Reports GL FSG Row Orders GL Financial Statement and Drilldown (FSG) GL Header Categories Summary GL Journals GL Journals (Drilldown) GL Journals (Drilldown) 11g GL Journals 11i GL Ledger Sets GL Ledgers and Legal Entities GL Ledgers and Organizations GL Oracle FSG Converter GL Oracle FSG Converter 11g GL Period Status GL Periods GL Summary Templates GL Trial Balance - Detail GL effective vs accounting vs period start and end date comparison
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Application Object Library	Database Administration
FND Application Context File FND Applications FND Attached Documents FND Attachment Functions FND Audit Setup FND Audit Table Changes by Column FND Audit Table Changes by Record FND Concurrent Managers FND Concurrent Program Incompatibilities FND Concurrent Programs and Executables FND Concurrent Programs and Executables 11i FND Concurrent Request Conflicts FND Concurrent Requests FND Concurrent Requests 11i FND Concurrent Requests Summary FND Data Groups FND Descriptive Flexfield Table Columns FND Descriptive Flexfields FND Document Categories FND Document Sequence Assignments FND Document Sequences FND FNDLOAD Object Transfer FND Flex Hierarchies (Rollup Groups) FND Flex Value Hierarchy FND Flex Value Security Rules FND Flex Value Sets, Usages and Values FND Flex Values FND Form Functions FND Forms Personalizations FND Help Documents and Targets FND Histogram Columns FND Key Flexfields FND Languages FND Lobs FND Log Messages FND Lookup Search FND Lookup Values FND Lookup Values Comparison between environments FND Menu Entries FND Messages FND Nodes FND Profile Option Values FND Profile Options FND Request Groups FND Responsibilities FND Responsibility Access FND Responsibility Access 11i FND Responsibility Menu Exclusions FND Role Hierarchy FND Roles FND Rollup Groups FND SOA Runtime Error FND Tables and Columns FND User Login History FND User Login Page Favorites FND User Login Summary FND User Responsibilities FND User Roles FND User Roles 11i FND Users	DBA AWR Active Session History DBA AWR Blocking Session Summary DBA AWR CPU Load (active session history) DBA AWR CPU vs Wait Time Summary DBA AWR Interconnect Traffic DBA AWR Latch Summary DBA AWR Latch by Time DBA AWR PGA History DBA AWR SQL Execution Plan History DBA AWR SQL Performance Summary DBA AWR Settings DBA AWR System Metrics Summary DBA AWR System Time Percentages DBA AWR System Time Summary DBA AWR Tablespace Usage DBA AWR Wait Class by Time DBA AWR Wait Event Summary DBA AWR Wait Event Summary (active session history) DBA Alert Log DBA Archive / Redo Log Rate DBA Automated Maintenance Tasks DBA Blocking Sessions DBA CPU Benchmark1 DBA CPU Benchmark2 DBA CPU Benchmark3 DBA Dependencies (used by) DBA Dependencies (uses) DBA Editioned Object Summary DBA Editions DBA External Table Creation DBA Feature Usage Statistics DBA Hierarchical Profiler Data DBA Index Columns DBA Jobs DBA Log Switches DBA Objects DBA Parameters DBA Profiler Data DBA Redo Log Files DBA Registry SQL Patch DBA Result Cache Objects and Dependencies DBA Result Cache Statistics DBA SGA Active Session History DBA SGA Blocking Session Summary DBA SGA Buffer Cache Object Usage DBA SGA CPU Load (active session history) DBA SGA Memory Allocation DBA SGA SQL Execution Plan History DBA SGA SQL Performance Summary DBA SGA Target Advice DBA SGA Wait Event Summary (active session history) DBA SGA+PGA Memory Configuration DBA Scheduler Jobs DBA Segments DBA Session Longops DBA Table Columns DBA Table Modifications DBA Tablespace Usage DBA Text Search DBA Trace File Contents