PO Purchase Requisitions with PO Details

Description:

Purchase Requisitions Status with PO Details Report

Parameters

Report Level, Ledger, Operating Unit, Requisition Number, Creation Date From, Creation Date To, Need By Date From, Need By Date To, Converted To PO Date From, Converted To PO Date To, Destination Organization, Deliver To Location, Requestor Name, Preparer Name, Created By, Exclude Fully Delivered, Show Cancelled, Category Set 1, Category Set 2, Category Set 3, Show Item DFF Attributes, Show Requisition DFF Attributes, Show PO DFF Attributes, GL_SEGMENT1, GL_SEGMENT1 From, GL_SEGMENT1 To, GL_SEGMENT2, GL_SEGMENT2 From, GL_SEGMENT2 To, GL_SEGMENT3, GL_SEGMENT3 From, GL_SEGMENT3 To, GL_SEGMENT4, GL_SEGMENT4 From, GL_SEGMENT4 To, GL_SEGMENT5, GL_SEGMENT5 From, GL_SEGMENT5 To, GL_SEGMENT6, GL_SEGMENT6 From, GL_SEGMENT6 To, GL_SEGMENT7, GL_SEGMENT7 From, GL_SEGMENT7 To, GL_SEGMENT8, GL_SEGMENT8 From, GL_SEGMENT8 To, GL_SEGMENT9, GL_SEGMENT9 From, GL_SEGMENT9 To, GL_SEGMENT10, GL_SEGMENT10 From, GL_SEGMENT10 To

Used tables

mtl_categories_kfv, mtl_item_status_vl, mtl_parameters, po_requisition_headers_all, po_requisition_lines_all, &req_dist_tables, gl_ledgers, hr_all_organization_units_vl, per_people_x, hr_locations, hz_locations, mtl_system_items_vl, po_action_history, po_headers_all, po_lines_all, po_line_locations_all, &po_dist_tables, po_line_types_v, ap_suppliers, ap_supplier_sites_all, financials_system_params_all, req, po

Dependencies

If you would like to try one of these Oracle EBS SQLs without having Blitz Report installed, note that some of the reports require functions from utility package xxen_util.

Example Report

PO Purchase Requisitions with PO Details 23-Aug-2021 014326.xlsx

Report SQL

www.enginatics.com/reports/po-purchase-requisitions-with-po-details/

Blitz Report™ import options

PO_Purchase_Requisitions_with_PO_Details.xml

Case Study & Technical Analysis: PO Purchase Requisitions with PO Details Report

Executive Summary

The PO Purchase Requisitions with PO Details report is a crucial procure-to-pay visibility and analysis tool within Oracle E-Business Suite Purchasing. It provides a consolidated view that links purchase requisitions (PRs) with their corresponding purchase orders (POs), offering detailed status information and a comprehensive overview of the requisition-to-PO lifecycle. This report is indispensable for procurement managers, buyers, and departmental requestors to track demand fulfillment, monitor conversion rates, identify bottlenecks in the purchasing process, and ensure that internal requests are being addressed effectively by external procurement.

Business Challenge

The process of converting an internal demand (requisition) into an external supply order (purchase order) involves multiple steps and different departments. Organizations frequently face significant challenges in tracking this critical linkage:

Lack of End-to-End Visibility: It’s difficult to get a single, consolidated view that clearly shows a requisition, whether it has been converted into a PO, and the details of that PO (e.g., supplier, PO number, status, delivery information).
Monitoring Conversion Rates: Understanding how many requisitions are being converted into POs, and how quickly, is crucial for assessing procurement efficiency, but this metric is hard to track without a dedicated report.
Identifying Bottlenecks: Delays in converting requisitions to POs can impact project timelines and operational continuity. Pinpointing where these delays occur (e.g., requisition awaiting approval, PO stuck in creation) is challenging without integrated data.
Reconciliation and Audit: For audit purposes, it’s essential to link a purchase request to its ultimate external purchase order. Manual reconciliation across different screens is time-consuming and prone to errors.

The Solution

This report offers a flexible, consolidated, and actionable solution for managing the requisition-to-PO lifecycle, enhancing transparency and efficiency in procurement.

Unified Requisition-to-PO View: It seamlessly links purchase requisitions (headers and lines) with their associated purchase orders (headers, lines, and schedules), providing a complete end-to-end view of the procurement process.
Status Tracking and Conversion Metrics: The report clearly shows the status of requisitions (e.g., ‘Approved’, ‘Purchased’) and provides key details about the linked PO, including its number, supplier, and creation date, allowing for monitoring of conversion progress.
Flexible Reporting Levels: The “Report Level” parameter allows users to view data at a summary level (Requisition Header) or drill down to granular detail (Requisition Line), while the “Exclude Fully Delivered” and “Show Cancelled” flags provide precise control over the data population.
Enhanced Audit and Troubleshooting: By consolidating all relevant data, the report simplifies the process of auditing procurement transactions and troubleshooting issues related to delayed PO creation or requisition fulfillment.

Technical Architecture (High Level)

The report queries core Oracle Purchasing tables to link requisitions with their corresponding purchase orders.

Primary Tables Involved:
- po_requisition_headers_all and po_requisition_lines_all (for requisition details).
- po_headers_all, po_lines_all, and po_line_locations_all (for purchase order details and schedules).
- mtl_system_items_vl and mtl_categories_kfv (for item and category context).
- per_all_people_f (for requestor and preparer names).
- ap_suppliers and ap_supplier_sites_all (for supplier information).
Logical Relationships: The report establishes a critical link between po_requisition_lines_all and po_line_locations_all (the PO schedule table), typically via requisition_line_id. This linkage identifies which PO line schedule was created from which requisition line. It then joins to header tables for both requisitions and POs, and to various other tables to provide comprehensive contextual details, status information, and DFF attributes.

Parameters & Filtering

The report offers an extensive set of parameters for precise filtering and detailed data inclusion:

Report Level: Crucial for selecting data granularity: ‘Header’ for summary or ‘Line’ for detailed requisition lines.
Organizational Context: Ledger, Operating Unit, Destination Organization, and Deliver To Location provide comprehensive filtering.
Date Ranges: Creation Date From/To, Need By Date From/To, and Converted To PO Date From/To are essential for time-based analysis of requisition-to-PO conversion.
Status Filters: Exclude Fully Delivered and Show Cancelled allow users to focus on open or problematic requisitions.
Personnel Filters: Requestor Name and Preparer Name enable analysis by employee.
DFF Inclusion Flags: Show Item DFF Attributes, Show Requisition DFF Attributes, and Show PO DFF Attributes allow for dynamic inclusion of client-specific custom data.

Performance & Optimization

As a transactional report linking data across procurement documents, it is optimized through strong filtering and efficient joining strategies.

Parameter-Driven Efficiency: The use of specific Requisition Number and various Date From/To ranges is critical for performance, allowing the database to efficiently narrow down the large transactional datasets.
Report Level and Exclusion Filters: The Report Level parameter and exclusion flags (e.g., Exclude Fully Delivered) help to reduce the data volume processed, focusing on relevant, open items.
Indexed Joins: Queries leverage standard Oracle indexes on requisition_header_id, requisition_line_id, po_header_id, po_line_id, destination_organization_id, and item_id for efficient data retrieval across procurement tables.

FAQ

1. What does it mean if a requisition is ‘Converted To PO’? When a requisition is ‘Converted To PO’, it means that a buyer has taken the approved requisition line(s) and created a purchase order from them to an external supplier. This is a key step in the procure-to-pay process, moving internal demand to external fulfillment.

2. Can this report help identify requisitions that have not yet been converted to a PO? Yes. By using the Converted To PO Date From/To parameters (or by looking for null values in the PO details columns if the report is designed to show them when no PO exists) and filtering for Open requisitions, this report can highlight requests that are still pending PO creation, allowing buyers to take action.

3. How do the ‘Show DFF Attributes’ parameters work? These parameters enable the report to dynamically include columns for Descriptive Flexfield (DFF) attributes that your organization has configured for items, requisitions, or purchase orders. This allows users to report on client-specific custom data that is stored in these flexfields, providing a more complete picture without needing report modifications.

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Alert	CRM Foundation
ALR Alerts	JTF Grid Datasources
Contracts Core	Lease and Finance Management
OKC Contract Lines Summary	OKL Termination Quotes
Payments	Process Manufacturing Inventory
IBY Payment Process Request Details	GMI Cycle Count Forms
Public Sector Financials	Shipping Execution
PSA Budgetary Control Transactions	WSH Shipping/Delivery Transactions
Warehouse Management	XML Publisher
WMS Control Board Tasks	XDO Publisher Data Definitions
Capacity	Legal Entity Configurator
CRP Available Resources CRP Resource Plan	XLE Establishment and Legal Entity Associations XLE Legal Entities
Service Contracts	Applications DBA
OKS Service Contracts Billing History OKS Service Contracts Billing Schedule	AD Applied Patches AD Applied Patches 11i AD Applied Patches R12.2
Enterprise Asset Management	Installed Base
EAM Assets EAM Weekly Schedule EAM Work Orders	CSI Customer Products Summary CSI Installed Base Extended Attributes Summary CSI Installed Base Summary by Organization
Payroll	Process Manufacturing
PAY Costing Detail PAY Employee Payroll History PAY Payroll Element Details	OPM Batch Lot Cost Details OPM Batch Lot Cost Trends OPM Reconcilation
Subledger Accounting	Workflow
XLA Distribution Links Summary XLA Entity ID Mappings XLA Subledger Period Close Exceptions	WF Activity Status Summary WF Business Events and Subscriptions WF Notifications
Asia/Pacific Localizations	Enterprise Command Center
JA India - TDS Certificates JA India GSTR-1 Return JA India GSTR-2 Return JA India GSTR-3B Return	ECC Admin - Concurrent Programs ECC Admin - Data Load Tracking ECC Admin - Data Sets ECC Admin - Metadata Attributes
Advanced Pricing	Bills of Material
QP Customer Pricing Engine Request QP Modifier Details QP Price Lists QP Pricing Agreements QP Pricing Attribute Definitions	BOM Bill of Material Structure BOM Calendar Exceptions BOM Calendars BOM Item Where Used GUI BOM Routings
Property Manager	Advanced Supply Chain Planning
PN GL Reconciliation PN Generate Lease Analysis PN Generate Lease Details PN Generate Portfolio Detail PN Generate Portfolio Summary	MSC Exceptions MSC Horizontal Plan MSC Pegging Hierarchy MSC Pegging Hierarchy 11i MSC Plan Orders MSC Vertical Plan
E-Business Tax	Projects
ZX Financial Tax Register ZX Lines Summary ZX Party Tax Profiles ZX Tax Accounts ZX Tax Regimes ZX US Sales Tax	PA Capital Project Summary with Asset Detail PA Project Budget PA Revenue, Cost, Budgets by Resources PA Revenue, Cost, Budgets by Work Breakdown Structure PA Task Schedule PA Transaction Sources
Human Resources	Master Scheduling/MRP
PER Employee Assignments PER Employee Grade Changes PER Employee Salary Change PER Information Type Security PER Organization Hierarchy PER Organizations PER Security Profiles	MRP End Assembly Pegging MRP Exceptions MRP Financial Analysis MRP Horizontal Plan MRP Item Forecast MRP Pegging MRP Plan Orders MRP Sourcing Rules and Bills of Distribution
Order Management	Work in Process
ONT Cancelled Orders ONT Order Holds ONT Orders ONT Orders and Lines ONT Recurring Billing Plan ONT System Parameters ONT Transaction Types Listing ONT Transaction Types and Line WF Processes	WIP Account Distribution WIP Discrete Job Shortage WIP Entities WIP Entities Summary WIP Outside Processing WIP Required Components WIP Value WIP Value Summary
Cash Management	Cost Management
CE Bank Account Balances CE Bank Branches CE Bank Statement Import Execution CE Bank Statement and Reconciliation CE Bank Transaction Codes Listing CE Cash in Transit CE Cleared Transactions CE General Ledger Cash Account Usage CE General Ledger Reconciliation CE Transactions Available for Reconciliation	CST AP and PO Accrual Reconciliation CST COGS Revenue Matching CST Cost Groups CST Detailed Item Cost CST Inventory Value - Multi-Organization (Element Costs) 11i CST Inventory Value - Multi-Organization (Item Costs) CST Inventory Value Report - by Subinventory (Item Cost) CST Item Cost Reports CST Miscellaneous Accrual Reconciliation CST Period Close Subinventory Value CST Period Close Subinventory Value Summary CST Periodic Inventory Value CST Supply Chain Indented Bills of Material Cost CST Uninvoiced Receipts
Purchasing	Discoverer
PO Approval Assignments PO Approval Groups PO Approved Supplier List PO Cancelled Purchase Orders PO Cancelled Requisitions PO Document Types PO Headers PO Headers 11i PO Headers and Lines PO Headers and Lines 11i PO Internal Requisitions and Sales Orders PO Internal Requisitions/Deliveries Discrepancy PO Invoice Price Variance PO Purchase Price Variance PO Purchase Requisitions with PO Details	DIS Access Privileges DIS Business Areas DIS Discoverer and Blitz Report Users DIS End User Layers DIS Folders, Business Areas, Items and LOVs DIS Import Performance DIS Items, Folders and Formulas DIS Migration identify missing EulConditions DIS Users DIS Workbook Export Script DIS Workbook Import Validation DIS Workbook Owner Export Script DIS Workbooks, Folders, Items and LOVs DIS Worksheet Execution History DIS Worksheet Execution Summary DIS Worksheet SQLs
Assets	Payables
FA Additions By Source FA Asset Additions FA Asset Book Details FA Asset Book Details 11i FA Asset Cost FA Asset Impairments FA Asset Inventory FA Asset Inventory Report FA Asset Reclassification FA Asset Register FA Asset Retirements FA Asset Summary (Germany) FA CIP Cost FA Cost Adjustments FA Depreciation Projection FA Depreciation Reserve FA Journal Entry Reserve Ledger FA Revaluation Reserve FA Tax Reserve Ledger	AP 1099 Payments AP Accounted Invoice Aging AP Cash Requirement AP DPIVA Export LSNA AP Expenses AP Final Payment Register 11i AP Intercompany Invoice Details AP Invoice Approval Status AP Invoice Audit Listing AP Invoice Payments AP Invoice Payments 11i AP Invoice on Hold AP Invoice on Hold 11i AP Invoices and Lines AP Invoices and Lines 11i AP Invoices with PO, Intercompany and SLA Details AP Matched and Modified Receipts AP Negative Supplier Balance AP Open Balances Revaluation AP Open Items Revaluation AP Posted Invoice Register AP Posted Payment Register AP Preliminary Payment Register 11i AP Supplier Statement AP Suppliers AP Suppliers 11i AP Suppliers Revenue Summary AP Suppliers Revenue Summary 11i AP Trial Balance AP Trial Balance Report Definitions
Receivables	General Ledger
AR Adjustment Register AR Aging AR Aging Buckets and Interest Tiers Setup AR Applied Receipts AR Autoinvoice Interface Summary AR Customer Credit Limits AR Customer Credit Snapshot AR Customer Open Balances Period Lookback AR Customer Statement AR Customers and Sites AR Disputed Invoice AR European Sales Listing AR Incomplete Transactions AR Miscellaneous Receipts AR Miscellaneous Receipts 11i AR Open Balances Revaluation AR Open Items Revaluation AR Past Due Invoice AR Payment Terms AR Receipt Register AR Sales Journal By Customer AR Transaction Register AR Transaction Types AR Transactions and Lines AR Transactions and Lines 11i AR Transactions and Payments AR Transactions and Payments 11i AR Unaccounted Transaction Sweep AR Unapplied Receipts Register AR to GL Reconciliation	GL Account Analysis GL Account Analysis (Distributions) GL Account Analysis (Distributions) 11g GL Account Analysis (Drilldown) GL Account Analysis (Drilldown) (with inventory and WIP) GL Account Analysis 11g GL Account Analysis 11i GL Balance GL Balance (pivot) GL Balance by Account Hierarchy GL Code Combinations GL Daily Rates GL Data Access Sets GL FSG Reports GL FSG Row Orders GL Financial Statement and Drilldown (FSG) GL Header Categories Summary GL Journals GL Journals (Drilldown) GL Journals (Drilldown) 11g GL Journals 11i GL Ledger Sets GL Ledgers and Legal Entities GL Ledgers and Organizations GL Oracle FSG Converter GL Oracle FSG Converter 11g GL Period Status GL Periods GL Summary Templates GL Trial Balance - Detail GL effective vs accounting vs period start and end date comparison
Blitz Report	Inventory
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Application Object Library	Database Administration
FND Application Context File FND Applications FND Attached Documents FND Attachment Functions FND Audit Setup FND Audit Table Changes by Column FND Audit Table Changes by Record FND Concurrent Managers FND Concurrent Program Incompatibilities FND Concurrent Programs and Executables FND Concurrent Programs and Executables 11i FND Concurrent Request Conflicts FND Concurrent Requests FND Concurrent Requests 11i FND Concurrent Requests Summary FND Data Groups FND Descriptive Flexfield Table Columns FND Descriptive Flexfields FND Document Categories FND Document Sequence Assignments FND Document Sequences FND FNDLOAD Object Transfer FND Flex Hierarchies (Rollup Groups) FND Flex Value Hierarchy FND Flex Value Security Rules FND Flex Value Sets, Usages and Values FND Flex Values FND Form Functions FND Forms Personalizations FND Help Documents and Targets FND Histogram Columns FND Key Flexfields FND Languages FND Lobs FND Log Messages FND Lookup Search FND Lookup Values FND Lookup Values Comparison between environments FND Menu Entries FND Messages FND Nodes FND Profile Option Values FND Profile Options FND Request Groups FND Responsibilities FND Responsibility Access FND Responsibility Access 11i FND Responsibility Menu Exclusions FND Role Hierarchy FND Roles FND Rollup Groups FND SOA Runtime Error FND Tables and Columns FND User Login History FND User Login Page Favorites FND User Login Summary FND User Responsibilities FND User Roles FND User Roles 11i FND Users	DBA AWR Active Session History DBA AWR Blocking Session Summary DBA AWR CPU Load (active session history) DBA AWR CPU vs Wait Time Summary DBA AWR Interconnect Traffic DBA AWR Latch Summary DBA AWR Latch by Time DBA AWR PGA History DBA AWR SQL Execution Plan History DBA AWR SQL Performance Summary DBA AWR Settings DBA AWR System Metrics Summary DBA AWR System Time Percentages DBA AWR System Time Summary DBA AWR Tablespace Usage DBA AWR Wait Class by Time DBA AWR Wait Event Summary DBA AWR Wait Event Summary (active session history) DBA Alert Log DBA Archive / Redo Log Rate DBA Automated Maintenance Tasks DBA Blocking Sessions DBA CPU Benchmark1 DBA CPU Benchmark2 DBA CPU Benchmark3 DBA Dependencies (used by) DBA Dependencies (uses) DBA Editioned Object Summary DBA Editions DBA External Table Creation DBA Feature Usage Statistics DBA Hierarchical Profiler Data DBA Index Columns DBA Jobs DBA Log Switches DBA Objects DBA Parameters DBA Profiler Data DBA Redo Log Files DBA Registry SQL Patch DBA Result Cache Objects and Dependencies DBA Result Cache Statistics DBA SGA Active Session History DBA SGA Blocking Session Summary DBA SGA Buffer Cache Object Usage DBA SGA CPU Load (active session history) DBA SGA Memory Allocation DBA SGA SQL Execution Plan History DBA SGA SQL Performance Summary DBA SGA Target Advice DBA SGA Wait Event Summary (active session history) DBA SGA+PGA Memory Configuration DBA Scheduler Jobs DBA Segments DBA Session Longops DBA Table Columns DBA Table Modifications DBA Tablespace Usage DBA Text Search DBA Trace File Contents