PSA Budgetary Control Transactions

Description:

Imported from Concurrent Program Description: Budgetary Control Results Report Program Application: Public Sector Financials Source: Budgetary Control Results Report Short Name: PSABCRRP DB package: XXEN_PSA

The Expand Amounts Yes/No Parameter determines whether or not the Budget, Encumbrances, Expenditures, and Funds Available Amounts are displayed on the same excel row (Expand=No) or are split into separate excel rows (Expand=Yes) in the generated excel.

The following templates are provided with this report:

Budgetary Control Transactions Pivot

Corresponds to the standard Oracle Budgetary Control Status Report. Budget, Encumbrances, Expenditures, and Funds Available Amounts are displayed on separate rows in the generated Excel

Budgetary Control Transactions Extract

Flat File one row per transaction extract. Budget, Encumbrances, Expenditures, and Funds Available Amounts are included as separate columns on the same excel row

Parameters

Ledger Name, Period From, Period To, JE Batch Name, Account From, Account To, Funds Result Status, Order By, Expand Amounts

Used tables

&lp_expand_tables, gl_ledgers, gl_code_combinations_kfv

Dependencies

If you would like to try one of these Oracle EBS SQLs without having Blitz Report installed, note that some of the reports require functions from utility package xxen_util.

Example Report

None

Report SQL

www.enginatics.com/reports/psa-budgetary-control-transactions/

Blitz Report™ import options

PSA_Budgetary_Control_Transactions.xml

Case Study & Technical Analysis: PSA Budgetary Control Transactions Report

Executive Summary

The PSA Budgetary Control Transactions report is a critical financial control and audit tool designed for organizations utilizing Oracle Public Sector Financials, particularly for budgetary control. It provides a detailed view of transactions that have passed through budgetary control, showing the impact on budgets, encumbrances, expenditures, and funds available. This report is indispensable for finance managers, budget officers, and auditors to monitor spending against approved budgets, prevent over-expenditure, ensure compliance with government accounting regulations, and maintain fiscal accountability.

Business Challenge

Managing public or grant funds requires stringent budgetary control to prevent overspending and ensure resources are allocated appropriately. Organizations often face significant challenges in achieving this:

Preventing Overspending: Without real-time visibility into funds available and their consumption, it’s easy for departments to inadvertently overspend their allocated budgets, leading to financial penalties or audit findings.
Tracking Encumbrances: Accurately tracking outstanding commitments (encumbrances) against a budget is crucial for understanding true available funds, but this can be complex to report on effectively.
Reconciliation and Audit: Reconciling actual expenditures and encumbrances with the budget for specific accounts or periods is a foundational requirement for public sector financial reporting and a major audit focus.
Reporting Flexibility: Standard Oracle budgetary control reports may lack the flexibility to present data in different formats (e.g., flat file extract vs. pivot) or to filter precisely for specific budget transaction statuses or accounts.

The Solution

This report offers a powerful, configurable, and auditable solution for budgetary control analysis, providing the transparency needed for responsible fund management.

Real-time Funds Availability: It provides a clear picture of budget, encumbrances, expenditures, and available funds for each transaction or account, enabling proactive financial management and preventing overspending.
Flexible Output Formats: The Expand Amounts parameter is a key feature, allowing users to choose between a summarized view (amounts on one row) or a detailed view (amounts split into separate rows for pivot analysis), catering to different reporting needs.
Targeted Discrepancy Identification: By detailing the status of funds checks (Funds Result Status), the report helps finance teams quickly identify transactions that failed budgetary control, allowing for prompt investigation and resolution.
Enhanced Compliance: The report provides robust documentation of budgetary control activity, which is essential for demonstrating fiscal accountability and compliance with public sector financial regulations.

Technical Architecture (High Level)

The report queries core Oracle General Ledger and Public Sector Financials tables related to budgetary control.

Primary Tables Involved:
- gl_ledgers (for ledger context).
- gl_periods (for accounting period details).
- gl_code_combinations_kfv (for GL account segment details).
- Underlying Public Sector Financials (PSA) tables for budgetary control (e.g., PSA_BC_XLA_ACCTS_V, PSA_BC_TRANSACTIONS) are likely involved to track the specific budgetary control impact of transactions.
- XXEN_PSA (the custom database package for this report) suggests custom logic for data extraction and formatting.
Logical Relationships: The report links General Ledger accounts to their budgetary control activity. It retrieves budgetary balances, encumbrance amounts, and expenditure values, aggregating them by account and period. The Funds Result Status is derived from the budgetary control processing results, indicating whether a transaction passed or failed its funds check.

Parameters & Filtering

The report offers flexible parameters for targeted budgetary control analysis:

Financial Context: Ledger Name and Operating Unit (if applicable) define the financial and organizational scope.
Period Range: Period From and Period To are critical for analyzing budgetary control activity over specific accounting periods.
Account Filters: Account From and Account To allow for precise targeting of specific GL accounts or ranges for analysis.
Status Filters: Funds Result Status allows users to focus on transactions that passed, failed, or were partially processed by budgetary control.
Output Format: Expand Amounts (Yes/No) is a crucial parameter for controlling the report’s layout for pivot table analysis or flat-file extraction.
Order By: Provides flexibility in sorting the report output.

Performance & Optimization

As a financial report querying transactional and budgetary data, it is optimized by period and account-driven filtering.

Period and Account-Driven Efficiency: The Period From/To and Account From/To parameters are crucial for performance, allowing the database to efficiently narrow down the large volume of GL and budgetary control data to the relevant timeframe and accounts using existing indexes.
Leveraging PSA Views (if applicable): Oracle Public Sector Financials often provides specialized views for budgetary control data, which can be optimized for performance. The XXEN_PSA package indicates custom optimization efforts.
Conditional Output Generation: The Expand Amounts parameter allows the report to generate different output structures efficiently, avoiding unnecessary data manipulation when a simpler view is requested.

FAQ

1. What is “Budgetary Control” and why is it important in Public Sector Financials? Budgetary Control is a set of rules and processes that prevent spending in excess of approved budget amounts. In public sector financials, it is critical for ensuring fiscal responsibility, compliance with legal budget limits, and preventing agencies or departments from overspending their allocated funds.

2. What does a “Funds Result Status” of ‘Failed’ indicate? A ‘Failed’ status indicates that a transaction (e.g., a purchase requisition, a journal entry) attempted to consume funds from a budget, but doing so would have caused the budget to be exceeded. The transaction was therefore rejected by the budgetary control system, preventing the overspending.

3. How does the Expand Amounts parameter change the report’s usefulness? When Expand Amounts is ‘No’, all budgetary figures (Budget, Encumbrance, Expenditure, Funds Available) appear as separate columns on a single row per account, ideal for a flat-file extract. When Expand Amounts is ‘Yes’, these amounts are typically broken into separate rows, which is perfect for building pivot tables in Excel to dynamically analyze and summarize budgetary data across different dimensions.

Oracle E-Business Suite Reporting Library

We provide an open source Oracle EBS SQLs as a part of operational and project implementation support toolkits for rapid Excel reports generation.

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The Filters, Columns, Rows and Values fields are used to create and deliver the data in pivot table format with full drill down to details.

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Alert	CRM Foundation
ALR Alerts	JTF Grid Datasources
Contracts Core	Lease and Finance Management
OKC Contract Lines Summary	OKL Termination Quotes
Payments	Process Manufacturing Inventory
IBY Payment Process Request Details	GMI Cycle Count Forms
Public Sector Financials	Shipping Execution
PSA Budgetary Control Transactions	WSH Shipping/Delivery Transactions
Warehouse Management	XML Publisher
WMS Control Board Tasks	XDO Publisher Data Definitions
Capacity	Legal Entity Configurator
CRP Available Resources CRP Resource Plan	XLE Establishment and Legal Entity Associations XLE Legal Entities
Service Contracts	Applications DBA
OKS Service Contracts Billing History OKS Service Contracts Billing Schedule	AD Applied Patches AD Applied Patches 11i AD Applied Patches R12.2
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Payroll	Process Manufacturing
PAY Costing Detail PAY Employee Payroll History PAY Payroll Element Details	OPM Batch Lot Cost Details OPM Batch Lot Cost Trends OPM Reconcilation
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Property Manager	Advanced Supply Chain Planning
PN GL Reconciliation PN Generate Lease Analysis PN Generate Lease Details PN Generate Portfolio Detail PN Generate Portfolio Summary	MSC Exceptions MSC Horizontal Plan MSC Pegging Hierarchy MSC Pegging Hierarchy 11i MSC Plan Orders MSC Vertical Plan
E-Business Tax	Projects
ZX Financial Tax Register ZX Lines Summary ZX Party Tax Profiles ZX Tax Accounts ZX Tax Regimes ZX US Sales Tax	PA Capital Project Summary with Asset Detail PA Project Budget PA Revenue, Cost, Budgets by Resources PA Revenue, Cost, Budgets by Work Breakdown Structure PA Task Schedule PA Transaction Sources
Human Resources	Master Scheduling/MRP
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Order Management	Work in Process
ONT Cancelled Orders ONT Order Holds ONT Orders ONT Orders and Lines ONT Recurring Billing Plan ONT System Parameters ONT Transaction Types Listing ONT Transaction Types and Line WF Processes	WIP Account Distribution WIP Discrete Job Shortage WIP Entities WIP Entities Summary WIP Outside Processing WIP Required Components WIP Value WIP Value Summary
Cash Management	Cost Management
CE Bank Account Balances CE Bank Branches CE Bank Statement Import Execution CE Bank Statement and Reconciliation CE Bank Transaction Codes Listing CE Cash in Transit CE Cleared Transactions CE General Ledger Cash Account Usage CE General Ledger Reconciliation CE Transactions Available for Reconciliation	CST AP and PO Accrual Reconciliation CST COGS Revenue Matching CST Cost Groups CST Detailed Item Cost CST Inventory Value - Multi-Organization (Element Costs) 11i CST Inventory Value - Multi-Organization (Item Costs) CST Inventory Value Report - by Subinventory (Item Cost) CST Item Cost Reports CST Miscellaneous Accrual Reconciliation CST Period Close Subinventory Value CST Period Close Subinventory Value Summary CST Periodic Inventory Value CST Supply Chain Indented Bills of Material Cost CST Uninvoiced Receipts
Purchasing	Discoverer
PO Approval Assignments PO Approval Groups PO Approved Supplier List PO Cancelled Purchase Orders PO Cancelled Requisitions PO Document Types PO Headers PO Headers 11i PO Headers and Lines PO Headers and Lines 11i PO Internal Requisitions and Sales Orders PO Internal Requisitions/Deliveries Discrepancy PO Invoice Price Variance PO Purchase Price Variance PO Purchase Requisitions with PO Details	DIS Access Privileges DIS Business Areas DIS Discoverer and Blitz Report Users DIS End User Layers DIS Folders, Business Areas, Items and LOVs DIS Import Performance DIS Items, Folders and Formulas DIS Migration identify missing EulConditions DIS Users DIS Workbook Export Script DIS Workbook Import Validation DIS Workbook Owner Export Script DIS Workbooks, Folders, Items and LOVs DIS Worksheet Execution History DIS Worksheet Execution Summary DIS Worksheet SQLs
Assets	Payables
FA Additions By Source FA Asset Additions FA Asset Book Details FA Asset Book Details 11i FA Asset Cost FA Asset Impairments FA Asset Inventory FA Asset Inventory Report FA Asset Reclassification FA Asset Register FA Asset Retirements FA Asset Summary (Germany) FA CIP Cost FA Cost Adjustments FA Depreciation Projection FA Depreciation Reserve FA Journal Entry Reserve Ledger FA Revaluation Reserve FA Tax Reserve Ledger	AP 1099 Payments AP Accounted Invoice Aging AP Cash Requirement AP DPIVA Export LSNA AP Expenses AP Final Payment Register 11i AP Intercompany Invoice Details AP Invoice Approval Status AP Invoice Audit Listing AP Invoice Payments AP Invoice Payments 11i AP Invoice on Hold AP Invoice on Hold 11i AP Invoices and Lines AP Invoices and Lines 11i AP Invoices with PO, Intercompany and SLA Details AP Matched and Modified Receipts AP Negative Supplier Balance AP Open Balances Revaluation AP Open Items Revaluation AP Posted Invoice Register AP Posted Payment Register AP Preliminary Payment Register 11i AP Supplier Statement AP Suppliers AP Suppliers 11i AP Suppliers Revenue Summary AP Suppliers Revenue Summary 11i AP Trial Balance AP Trial Balance Report Definitions
Receivables	General Ledger
AR Adjustment Register AR Aging AR Aging Buckets and Interest Tiers Setup AR Applied Receipts AR Autoinvoice Interface Summary AR Customer Credit Limits AR Customer Credit Snapshot AR Customer Open Balances Period Lookback AR Customer Statement AR Customers and Sites AR Disputed Invoice AR European Sales Listing AR Incomplete Transactions AR Miscellaneous Receipts AR Miscellaneous Receipts 11i AR Open Balances Revaluation AR Open Items Revaluation AR Past Due Invoice AR Payment Terms AR Receipt Register AR Sales Journal By Customer AR Transaction Register AR Transaction Types AR Transactions and Lines AR Transactions and Lines 11i AR Transactions and Payments AR Transactions and Payments 11i AR Unaccounted Transaction Sweep AR Unapplied Receipts Register AR to GL Reconciliation	GL Account Analysis GL Account Analysis (Distributions) GL Account Analysis (Distributions) 11g GL Account Analysis (Drilldown) GL Account Analysis (Drilldown) (with inventory and WIP) GL Account Analysis 11g GL Account Analysis 11i GL Balance GL Balance (pivot) GL Balance by Account Hierarchy GL Code Combinations GL Daily Rates GL Data Access Sets GL FSG Reports GL FSG Row Orders GL Financial Statement and Drilldown (FSG) GL Header Categories Summary GL Journals GL Journals (Drilldown) GL Journals (Drilldown) 11g GL Journals 11i GL Ledger Sets GL Ledgers and Legal Entities GL Ledgers and Organizations GL Oracle FSG Converter GL Oracle FSG Converter 11g GL Period Status GL Periods GL Summary Templates GL Trial Balance - Detail GL effective vs accounting vs period start and end date comparison
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Application Object Library	Database Administration
FND Application Context File FND Applications FND Attached Documents FND Attachment Functions FND Audit Setup FND Audit Table Changes by Column FND Audit Table Changes by Record FND Concurrent Managers FND Concurrent Program Incompatibilities FND Concurrent Programs and Executables FND Concurrent Programs and Executables 11i FND Concurrent Request Conflicts FND Concurrent Requests FND Concurrent Requests 11i FND Concurrent Requests Summary FND Data Groups FND Descriptive Flexfield Table Columns FND Descriptive Flexfields FND Document Categories FND Document Sequence Assignments FND Document Sequences FND FNDLOAD Object Transfer FND Flex Hierarchies (Rollup Groups) FND Flex Value Hierarchy FND Flex Value Security Rules FND Flex Value Sets, Usages and Values FND Flex Values FND Form Functions FND Forms Personalizations FND Help Documents and Targets FND Histogram Columns FND Key Flexfields FND Languages FND Lobs FND Log Messages FND Lookup Search FND Lookup Values FND Lookup Values Comparison between environments FND Menu Entries FND Messages FND Nodes FND Profile Option Values FND Profile Options FND Request Groups FND Responsibilities FND Responsibility Access FND Responsibility Access 11i FND Responsibility Menu Exclusions FND Role Hierarchy FND Roles FND Rollup Groups FND SOA Runtime Error FND Tables and Columns FND User Login History FND User Login Page Favorites FND User Login Summary FND User Responsibilities FND User Roles FND User Roles 11i FND Users	DBA AWR Active Session History DBA AWR Blocking Session Summary DBA AWR CPU Load (active session history) DBA AWR CPU vs Wait Time Summary DBA AWR Interconnect Traffic DBA AWR Latch Summary DBA AWR Latch by Time DBA AWR PGA History DBA AWR SQL Execution Plan History DBA AWR SQL Performance Summary DBA AWR Settings DBA AWR System Metrics Summary DBA AWR System Time Percentages DBA AWR System Time Summary DBA AWR Tablespace Usage DBA AWR Wait Class by Time DBA AWR Wait Event Summary DBA AWR Wait Event Summary (active session history) DBA Alert Log DBA Archive / Redo Log Rate DBA Automated Maintenance Tasks DBA Blocking Sessions DBA CPU Benchmark1 DBA CPU Benchmark2 DBA CPU Benchmark3 DBA Dependencies (used by) DBA Dependencies (uses) DBA Editioned Object Summary DBA Editions DBA External Table Creation DBA Feature Usage Statistics DBA Hierarchical Profiler Data DBA Index Columns DBA Jobs DBA Log Switches DBA Objects DBA Parameters DBA Profiler Data DBA Redo Log Files DBA Registry SQL Patch DBA Result Cache Objects and Dependencies DBA Result Cache Statistics DBA SGA Active Session History DBA SGA Blocking Session Summary DBA SGA Buffer Cache Object Usage DBA SGA CPU Load (active session history) DBA SGA Memory Allocation DBA SGA SQL Execution Plan History DBA SGA SQL Performance Summary DBA SGA Target Advice DBA SGA Wait Event Summary (active session history) DBA SGA+PGA Memory Configuration DBA Scheduler Jobs DBA Segments DBA Session Longops DBA Table Columns DBA Table Modifications DBA Tablespace Usage DBA Text Search DBA Trace File Contents