CAC Missing Material Accounting Transactions
Description:
Report to find material accounting entries where the material transaction’s costed flag says that the transaction has been costed but the material accounting entries do not exist. If you enter Yes for “Only Costed Items” the report ignores material transactions where the transaction item cost does not exist (null value) or where the item’s inventory asset setting in the item master is set to No. If you enter No for “Only Costed Items” the report includes material transactions where the item cost does not exist or where the item’s inventory asset setting is set to No. To get all transactions which are missing the material accounting entries, even for transactions where the transaction amounts are too small, set the “Only Costed Items” to No and the Minimum Transaction Amount to zero (0).
Notes: 1) For PO Receipts the Transaction Cost column displays the purchase order unit price. 2) For Cost Updates the Transaction Cost column displays the item cost differences between the old and new costs. 3) The Item Cost column shows average or standard costs at the time and date of the transaction. 4) For Pick Transactions, Move Order Transfers, Subinventory Transfers and Direct Transfers, the Transfer Transaction Id column indicates the second half of the transfer, for the receipt back into the receiving subinventory (which never has any material accounting entries).
Parameters: Transaction Date From: Starting transaction date, mandatory Transaction Date: Ending transaction date, mandatory Minimum Transaction Amount: The absolute smallest transaction amount to be reported Only Costed Items: Only include items where the item master asset flag is set to Yes and where the material transaction has a non-null item cost Category Set 1: The first item category set to report, typically the Cost or Product Line Category Set Category Set 2: The second item category set to report, typically the Inventory Category Set Item Number: Specific item number you wish to report (optional) Organization Code: Specific inventory organization you wish to report (optional) Operating Unit: Operating Unit you wish to report, leave blank for all operating units (optional) Ledger: general ledger you wish to report, leave blank for all ledgers (optional)
/* +=============================================================================+ – | Copyright 2009 - 2023 Douglas Volz Consulting, Inc. – | All rights reserved. – | Permission to use this code is granted provided the original author is – | acknowledged. No warranties, express or otherwise is included in this permission. – +=============================================================================+ – | – | Original Author: Douglas Volz (doug@volzconsulting.com) – | – | Version Modified on Modified by Description – | ======= =========== ============== ========================================= – | 1.0 06 Nov 2009 Douglas Volz Initial Coding – | 1.1 11 Nov 2009 Douglas Volz Added Org Code and transaction ID – | 1.2 12 Nov 2009 Douglas Volz Added item and description – | 1.3 06 Jan 2010 Douglas Volz Made dates a parameter – | 1.4 12 Jan 2010 Douglas Volz Added quantity and unit cost columns – | 1.5 14 Jul 2022 Douglas Volz Added comparison to WIP material accounting – | 1.6 19 Jul 2022 Douglas Volz Modify to be run for all material transactions – | 1.7 20 Jul 2022 Douglas Volz Add parameter for only costed items and transactions. – | 1.8 21 Jul 2022 Douglas Volz Added transaction cost, WIP job and job status – | 1.9 23 Jul 2022 Douglas Volz Added Ledger and Operating Unit columns. – | 1.10 25 Jul 2022 Douglas Volz Added transfer transaction id column – | 1.11 11 Jul 2023 Douglas Volz Fix for expense subinventories, remove tabs and restrict to only orgs you have access to. – +=============================================================================+*/
Parameters
Transaction Date From, Transaction Date To, Minimum Transaction Amount, Only Costed Items, Category Set 1, Category Set 2, Category Set 3, Item Number, Organization Code, Operating Unit, Ledger
Used tables
wip_entities, mfg_lookups, wip_discrete_jobs, cst_cost_types, cst_item_costs, mtl_material_transactions, mtl_secondary_inventories, mtl_transaction_types, mtl_txn_source_types, mtl_system_items_vl, mtl_units_of_measure_vl, org_acct_periods, mtl_parameters, fnd_lookups, fnd_common_lookups, hr_organization_information, hr_all_organization_units_vl, gl_ledgers, mtl_transaction_accounts, org_access_view, gl_access_set_norm_assign, gl_ledger_set_norm_assign_v, mo_glob_org_access_tmp, dual
Categories
Related reports
Dependencies
If you would like to try one of these Oracle EBS SQLs without having Blitz Report installed, note that some of the reports require functions from utility package xxen_util.
Example Report
CAC Missing Material Accounting Transactions 23-Jul-2022 161255.xlsx
Report SQL
www.enginatics.com/reports/cac-missing-material-accounting-transactions/
Blitz Report™ import options
CAC_Missing_Material_Accounting_Transactions.xml
Case Study & Technical Analysis: CAC Missing Material Accounting Transactions
Executive Summary
The CAC Missing Material Accounting Transactions report is a critical health check for the Costing process. It identifies “Costed” material transactions that failed to generate accounting entries. In a healthy system, this report should be empty. If rows appear, it indicates data corruption or a stuck process that requires immediate IT intervention.
Business Challenge
- Financial Integrity: If a shipment occurs ($100 credit to Inventory) but no accounting is generated, the GL Inventory balance will remain $100 higher than reality.
- Period Close: You cannot close the inventory period if transactions are uncosted, but “Missing Accounting” transactions often slip through the standard close check because they are technically flagged as “Costed”.
- Root Cause: Often caused by code bugs, database triggers, or severe performance issues during the Cost Manager run.
Solution
This report finds the gap.
- Logic: Looks for rows in
mtl_material_transactionswherecosted_flag IS NULL(meaning costed) BUT no rows exist inmtl_transaction_accounts. - Filters: Can ignore “Expense” items (which might not generate accounting depending on setup) and zero-cost items.
- Context: Shows the Transaction Type and ID to help the DBA investigate.
Technical Architecture
- Tables:
mtl_material_transactions(MMT),mtl_transaction_accounts(MTA). - Join:
MMT.transaction_id = MTA.transaction_id (+). - Condition:
MTA.transaction_id IS NULL.
Parameters
- Transaction Date From/To: (Mandatory) Period to check.
- Only Costed Items: (Optional) To filter out items that shouldn’t have accounting anyway (Asset = No).
Performance
- Efficient: Uses an anti-join pattern (NOT EXISTS or Outer Join IS NULL) which is generally efficient on indexed transaction IDs.
FAQ
Q: How do I fix these?
A: You typically cannot fix them from the front end. You may need to “Uncost” the transaction (set costed_flag = 'N') via SQL to force the Cost Manager to try again.
Q: Are expense items included? A: By default, yes, but the “Only Costed Items” parameter allows you to exclude them if your policy is not to account for expense item movements.
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